Executive Assistant at Dipsy Fiberglass Manufacturing Limited

Dipsy Fiberglass Manufacturing Limited is one of the largest manufacturers of fiberglass in Nigeria with the future prospect of extending its territories beyond Nigeria. DIPSY Fiberglass Manufacturing Limited has the highest and largest selection of fiberglass planters which is distinguished by the hardness, high durability, air resistance and high temperature to maintain soil moisture. We are expert at providing you with the right fiberglass planters while you work on your commercial project, enhance your landscape, build a garden, redecorate your homes, or set up a recreational area.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Ref. No: ADM/EA/04/25
Location: Sango Ota, Ogun
Employment Type: Full-time
Work duration: Monday to Friday

Job Summary

• We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the executive team.
• The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and serving as a key liaison between the executive office and internal/external stakeholders.

Job Responsibilities

• Manage the executive’s calendar, including scheduling appointments, meetings, travel, and conference calls.
• Screen and manage incoming calls, emails, and correspondence, responding or redirecting as appropriate.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Organize and maintain files and records, ensuring confidentiality and security of documents.
• Make domestic and international travel arrangements, including visas, accommodations, and itineraries.
• Track and process expense reports, reimbursements, and other administrative documents.
• Liaise with internal departments and external partners on behalf of the executive.
• Assist in project coordination and follow-up on action items.
• Prepare and draft letters, emails, and communications as required.
• Handle personal errands and tasks as necessary, maintaining professionalism at all times.

Educational Qualifications

• The candidate should have at least, a BSc in Business Administration, Management, or a related field preferred with minimum of 3–5 years of experience in an executive support role.

Competencies Expected:

• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Discretion and integrity in handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize tasks, and multitask in a fast-paced environment.
• Strong attention to detail and accuracy.

Benefits

• Salary: N200,000 / month.
• Accommodation is available.

Application Closing Date
24th April, 2025.

How to Apply
Interested and qualified candidates should send their CVs to: [email protected] using the Job Title as the subject of the email.

Note: Only shortlisted candidates will be contacted.