Executive Assistant to CEO at Reputable Company

A Reputable Non-governmental organisation (NGO) located in Lagos is recruiting to fill the position below:

Job Title: Executive Assistant to CEO

Location: Ikoyi, Lagos

Employment Type: Full-time

Job Summary

• We are seeking a highly skilled and proactive Executive Assistant (EA) to the CEO to provide high-level administrative, operational, and legal support.
• This role is critical in ensuring the smooth operation of the CEO’s office, optimizing executive efficiency, and supporting strategic priorities.
• The EA will be responsible for calendar management, executive communications, stakeholder engagement, governance compliance, and strategic project coordination.
• The ideal candidate should have strong research capabilities, particularly in legal, policy, and governance matters, to support informed decision-making and compliance oversight.

Key Responsibilities
Executive Office & Administrative Support:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.
• Handle email correspondence, phone calls, and official communications.
• Prepare high-quality reports, presentations, and strategic briefs.
• Document meeting minutes and follow up on action items.
• Maintain executive records, contracts, and organized document systems.
• Act as a gatekeeper for information and communications.

Strategic & Operational Support:

• Assist with strategic projects, partnerships, and initiatives.
• Conduct research, data analysis, and policy reviews.
• Draft and review internal policies, governance documents, and agreements.
• Prepare reports for internal and external stakeholders.

Legal & Compliance Support:

• Conduct legal and policy research for compliance with regulatory frameworks.
• Support contract and agreement drafting and review processes.
• Monitor governance and compliance requirements.
• Liaise with legal advisors and regulatory bodies.

Stakeholder & Board Engagement:

• Coordinate communication between the CEO and the Board of Directors.
• Draft and distribute reports, resolutions, and board documentation.
• Assist with presentations and briefing materials for key stakeholders.
• Support high-level engagements and external communication strategies.

Confidentiality & Risk Management:

• Maintain confidentiality of executive and legal matters.
• Enforce data protection and document security protocols.
• Support risk management through compliance enforcement.

Qualifications & Experience

• Bachelor’s degree (First Class/Second Class Upper) in Law (LL.B), Public Administration, Political Science, Business Management, or related fields.
• Master’s degree and/or professional certifications (e.g., LL.M., MBA, MPA, ICSA, PMP, CIPM) are a strong advantage.
• Minimum of 5 years’ experience supporting C-suite executives or senior leadership.
• Strong knowledge of governance, compliance, policy, and contracts.
• Demonstrated ability to manage high-level responsibilities discreetly and efficiently.
• Experience in nonprofit, development, corporate, or public sectors preferred.
• Familiarity with donor or stakeholder management is an added advantage.

Skills & Competencies:

• Executive Support Expertise
• Legal & Policy Research
• Confidentiality & Integrity
• Project & Time Management
• Stakeholder Engagement
• Excellent Communication
• Tech Savviness (Microsoft Office, Google Suite, virtual collaboration tools).

Work Conditions:

• Hybrid role (combination of remote and in-office work).
• Frequent interactions with high-level stakeholders, requiring flexibility in work hours.
• Occasional travel for board meetings, legal consultations, and stakeholder engagements.

Salary

• N350,000 – N400,000 Monthly.

Application Closing Date
16th June, 2025.

How to Apply: Interested and qualified candidates should send their Application to: [email protected] using the job title as the subject of the email.