Company Info
Large organization
200 + Employees
The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.
The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.
1). Office Manager
Job Code: 20003314
Location: Dakar, Senegal
Institution: GIABA
Grade: G5/G6/G7
Duration: Permanent
Directorate: Office of the Director General
Line Supervisor: Executive Assistant
Supervising: Office Aid
Role Overview
- Under the supervision of the Executive Assistant of the Director General, the Office Manager should play a vital role in the smooth running of the Directorate.
- From welcoming visitors to reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondence and filing documents, her duties will be critical to the daily activities of the Institution.
- In this regard, he/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
Role and Responsibilities
- Management of the Supervisor’s schedule: receive and welcome visitors; organise and manage appointments; keep the Supervisor’s timetable; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond; manage the Director’s diary and schedule.
- Administrative management: organise meetings; receive, draft, type and make follow-up on administrative letters; meeting room bookings; provide supplies to the office.
- Management of mail: Create a recording system of in-coming and out-going mails; ensure archiving and filing of documents; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted to the Director for signature.
- Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
- Undertake any other duty assigned by the superiors.
Academic Qualifications and Experience
- A minimum of High School Certificate, a University Degree and an additional training in Administrative Science or Management is preferable.
- Minimum of six years working experience in secretariat and programs, ability to edit, draft communication, process editorial assistance and fluent in both written and oral communications in one or more of the ECOWAS languages.
- Proven Managerial skills, leadership and Knowledge of working in an international environment with diversity, are required.
- Age: The minimum age for recruitment is 24 and the maximum age is 50.
- Age limit is not applicable to internal candidates
- Language: Candidates must speak one of the official languages of ECOWAS: English, French or Portuguese. Knowledge of a second official ECOWAS language is an advantage.
Salary
- G5: UC 31,502.30 (US$ 49,704.33) Annually.
- G6: UC 35,815.21 (US$ 56,509.24) Annually.
- G7: UC 40,223.63 (US$ 63,464.83) Annually.
Application Closing Date
29th January, 2025.
===
===
2). Office Aide
Job Code: 20003312
Location: Dakar, Senegal
Institution: GIABA
Grade: G1/G2/G3
Duration: Permanent
Directorate: Office of the Director General
Line Supervisor: Office Manager
Role Overview
- Under the supervision of the Office Manager, the Office Aid will assist in ensuring the smooth running of the office.
Role and Responsibilities
- Establish, maintain and update the Director General Office archiving system.
- Receive and record incoming and outgoing mail.
- Scan and create electronic files of all incoming and outgoing mail.
- Create an electronic database of incoming and outgoing correspondences.
- Create a functional system for filing and retrieving all physical documents.
- Ensure traceability of documents/information from stored electronic or paper files.
- Print and bind documents.
- Assist the office manager in preparing files and work or meeting documents.
- Manage office supply inventory.
- Answer phone calls in the absence of the Office Manager.
- Transmit messages to relevant personnel in an accurate and timely manner.
- Welcome guests/visitors in the absence of Office Manager.
- Respond to inquiries in the absence of the Office Manager.
- Maintain and classify files.
- Perform any other tasks that may be assigned.
Academic Qualifications and Experience
- Minimum of a WAEC/ A-LEVEL/ WACS/ BTEC or related field certification plus practical training in administration.
- 1 year of demonstrated experience working in an office as an intern, as an office aide, office assistant or a relevant role.
- Age: The minimum age for recruitment is 24 and the maximum age is 50. Age limit is not applicable to internal candidates
- Language: Candidates must speak one of the official languages of ECOWAS: English, French or Portuguese. Knowledge of a second official ECOWAS language is an advantage.
Salary
G1: UC 17,147.29 ($27,055.00) / G2:UC18,582.49 ($29,319.45) / G3:UC23,895.00 ($37,701.53)
Application Closing Date
29th January, 2025.
How to Apply: Interested and qualified candidates should use the links below to apply:
Note
- Assessment of qualified candidates may include a written exercise and a competency-based interview.
- This position is subject to local requirement pursuant to staff rule article 9.3 of the ECOWAS Staff Regulations (revised 2022). All staff in the General Service and related categories shall be recruited in the country or within commuting distance of the GIABA Secretariat, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local requirement shall not be eligible for the allowance or benefits exclusively applicable to international recruitment.
- Only shortlisted applicants will be contacted for the interviews.
