Admin Supervisor at Halogen Group

Halogen Group, originally known as Halogen Security firm Limited, was founded in July 1992 as a private limited liability firm to fill a void in Nigeria’s quality security services. As the leading integrated safety and security solutions group, we continue to produce valuable solutions across the industry’s value chain, propelling us to the top of the West African security solution market.

Title: Admin Supervisor

Location: Lagos

Employment Type: Full-time

Job Description
Admin Supervisor Admin & Compliance:

• Monitor and track stocks of office supplies, initiating orders as needed to maintain adequate inventory levels.
• Supervise office assistant, ensuring adherence to company policies and standards.
• Ensure basic facilities (e.g., generators, lights, water) are operational and well-maintained to support daily operations.
• Ensure compliance with government regulations, and environmental, health, and security standards within the store premises.
• Maintain a safe working environment for staff and a welcoming atmosphere for customers. Manage office documents, including reports, memos, emails, letters, and invoices, both in hard and soft copies.
• Manage staff meetings and minutes taking and communicate minutes to all departments.
• Work closely with the internal auditor on accurate bookkeeping, inventory management, and the financial management of petty cash for business operations.
• Work with HR to effectively manage direct reports. Vehicle Management
• Supervise drivers and security personnel, ensuring adherence to company policies and standards.
• Coordinate vehicle inspections to ensure compliance with safety and regulatory standards. Develop and implement efficient routes for deliveries and pickups to optimize fuel consumption and minimize transit times.
• Monitor fuel consumption and maintain accurate records of fuel usage for each vehicle. Oversee vehicle maintenance schedules, including scheduling regular servicing, repairs, and inspections to prevent breakdowns and ensure roadworthiness.
• Manage vehicle insurance policies, including renewals, claims processing, and maintaining up-to-date insurance documentation.
• Coordinate with vendors and service providers for vehicle repairs, maintenance, and other related services.
• Investigate and resolve any vehicle-related incidents, accidents, or complaints promptly and in compliance with company protocols.
• Stay updated on relevant regulations, laws, and best practices related to vehicle management, transportation, and safety standards.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or related field.
• Excellent communication and interpersonal skills for effective leadership and team management.
• Strong organizational abilities to oversee multiple tasks and ensure smooth office operations.
• Attention to detail to maintain accurate records and ensure compliance with regulations.
• Problem-solving skills to address issues related to office facilities, compliance, and vehicle management.
• Leadership qualities to supervise staff and provide guidance in adherence to company policies.
• Ability to work under pressure and prioritize tasks to meet deadlines effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for document management and reporting.
• Familiarity with inventory management systems for tracking office supplies and maintaining adequate stock levels.
• Knowledge of basic facilities management to ensure operational functionality of office equipment and utilities.
• Understanding of government regulations, environmental, health, and security standards to ensure compliance within the premises.
• Experience with bookkeeping and financial management principles for petty cash handling and budget oversight.
• Familiarity with vehicle management systems for scheduling maintenance, tracking fuel consumption, and managing insurance policies.
• Knowledge of transportation logistics to optimize delivery routes and minimize transit times.
• Ability to coordinate with vendors and service providers for vehicle repairs, maintenance, and insurance claims processing.
• Understanding of safety protocols and regulatory standards for vehicle management and transportation operations.

Deadline: 22nd February, 2024.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.