Company Info
Large organization
200 + Employees
The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security. WFP is part of the United Nations system and is voluntarily funded.
The World Food Programme is the food assistance branch of the United Nations and the world’s largest humanitarian organization addressing hunger and promoting food security. WFP is part of the United Nations system and is voluntarily funded.
Title: Administration Assistant (Facilities and Guest House Management) G5
Location: Maiduguri, Borno
KEY ACCOUNTABILITIES
You will:
- Taking responsibility for the day-to-day inspection of WFP Guesthouses in Maiduguri and the accommodation space in terms of standards, cleanliness and that hygiene and sanitation standards are always met.
- Follow up on booking requests and check-in/out of guests and residents; ensuring rooms are in prime condition for habitation and Guest room items are not missing after guests check out.
- Supervise the Guesthouses and office staff including kitchen helpers and outsourced housekeepers, and technicians within the premises to ensure efficiency cost-effectiveness and timeliness of operation and services.
- Ensure regular supply of diesel for generators and restocking at agreed 50% reorder. Carry out the monthly fuel reconciliation and reporting.
- In close coordination with outsourced facilities management service provider, ensure, monitor, and report on daily maintenance of all generators, ACs, lights and related fixtures in the Guesthouses, office, and warehouse.
- Actively participate in the identification of facilities equipment need and maintenance of such equipment.
- Take responsibility for verification of daily attendance records and physical presence of outsourced company staff.
- Take care of the recording of inventory, disposal, and transfer of Guesthouses assets.
- Actively participate in the Annual Physical Count and Asset Reconciliation exercise.
- Support the area office Admin unit related tasks.
- Perform other related duties as designated by the Admin Officer/Head of administration.
QUALIFICATIONS AND KEY REQUIREMENTS
Education:
You have:
- Completion of secondary school education. A first university degree in Facilities Management/ Business Administration/ Hospitality or any related functional areas is desirable.
Experience:
- Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
- Integrity, Dependability, Effective communication, teamwork, willingness to learn.
Languages:
- Fluency in both oral and written communication in English
MORE ABOUT YOU
You have broad knowledge in:
- Facility operations, maintenance, and safety protocols
- Knowledge of budgeting, personnel management, and regulatory compliance can be essential for effective facility management.
Deadline: Dec 21, 2023
How to Apply: Interested applicants should Click Here to apply online.