Administration Coordination Officer at PachaMama Foods

PachaMama Foods operates as an agri-business entity in Nigeria, dedicated to the production and distribution of high-quality, natural, healthy, flavorful, and reasonably priced food products, all while upholding international quality standards. Our mission revolves around addressing significant nutritional challenges faced by individuals, both children and adults, particularly in developing nations. The name “PachaMama,” which translates to Mother Earth, is derived from the concept of an unadulterated Mother Earth, signifying purity. Accordingly, at PachaMama Foods, we offer food products crafted from top-tier, locally sourced non-GMO ingredients procured from small and medium-sized farmers who share our commitment to sustainable farming practices. We advocate for transparent and clean food production—honoring the essence of good food and optimal health without compromise.

Title: Administration Coordination Officer

Location: Yaba, Lagos

Employment Type: Full-time

Job Description

• Have a comprehensive knowledge of all products and the company.
• Plan and coordinate general administrative procedures and systems in the office and devise ways to streamline processes.
• Coordinating delivery schedules, arranging meetings, distributing memos, and ensuring that everyone is kept current with necessary company news and information.
• Take and distribute detailed minutes of all official meetings.
• Controlling and managing stock by maintaining stock inventory in warehouse and office by taking delivery of stock and items for the company and request for supplies when low and needed.
• Ensure stock is regularly checked in supermarkets for quality control, visibility and availability.
• Train regularly all staff on all products, health benefits and FAQs.
• Respond to customers who may need assistance with orders, queries, requests and complaints professionally, courteously, timely and push for sales while managing the company phone lines and social media DM.
• Obtain the sales requests from sales team and liaise with Factory team (Chief Operations Manager) to ensure products and information are well coordinated for final delivery to Client.
• Monitor overdue payments and ongoing orders.
• Sort and distribute incoming mail and handle outgoing mail.
• Preparing documentation or PowerPoint presentation materials as required for business purposes.
• Develop and maintain an effective filing system ensuring confidentiality and security of files and the filing systems.
• Ensure all company’s forms are filled in when necessary and filed accordingly.
• Maintain contact lists and up to date supermarket records.
• Provide weekly and monthly reports as directed.
• Maintaining, Running of Petty Cash book and preparation of petty cash account.
• Manage Office Assistant and Drivers.
• Other duties as may be required.

Deadline: 23rd August, 2023.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.