Administrative Assistant at Aviot Industries

Aviot Industries, the leading global financial facilitator, moves mankind ahead by collaborating with a diverse range of clients from the public and private sectors, government agencies, and organisations throughout the world. Our unshakable objective drives our experience in critical infrastructure and high-value sectors, resulting in personalised, upfront cost-free financing solutions in debt or equity. With the help of a large network of vetted investors, we enable clients to redefine their futures through joint financial initiatives.

Title: Administrative Assistant

Location: Lagos

Employment Type: Contract

Job Description

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
• Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements and Skills

• High School Degree
• PA Diploma or Certification is a plus
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality.

Deadline: Not Specified.

How to Apply: Interested and qualified candidates should send their Resume and Cover Letter to: [email protected] using the Job Title as the subject of the mail.