Administrative Assistant at LUQUAR Innovations

LUQUAR Innovations is a dynamic and multidimensional firm dedicated to offering creative solutions and services in Business Development, Marketing, and Construction. We were founded with the goal of driving excellence, creating value, and fostering development for our clients, and we have continuously achieved exceptional outcomes via our experience and commitment to innovation. LUQUAR INNOVATIONS aspires to be a trusted partner for organisations seeking the best of the services we provide, with a team of experienced experts and a client-centric approach.

Title: Administrative Assistant

Location: Isolo, Lagos

Employment Type: Full-time (Hybrid)

Job Summary

• As an Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of the company.
• Your responsibilities will include providing administrative support to various departments, managing office tasks, coordinating schedules, and facilitating effective communication within and outside the organization.
• The Administrative Assistant is a key team member, contributing to the overall efficiency and productivity of the company.

Responsibilities

• Office Management: Oversee daily office operations, including supplies management, equipment maintenance, and space organization.
• Communication Handling: Manage and route incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
• Scheduling and Coordination: Schedule appointments, meetings, and conferences; coordinate travel arrangements for staff; and manage calendars efficiently.
• Data Entry and Documentation: Maintain accurate and organized records, databases, and filing systems. Input and update data as needed.
• Client and Visitor Relations: Greet and assist clients and visitors, ensuring a positive and professional experience.
• Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and high-quality work is delivered.
• Meeting Support: Assist in the preparation of meeting materials, take minutes, and provide administrative support during meetings.
• Expense Reporting: Process and track expenses, ensuring accuracy and adherence to company policies.
• Collaboration: Work closely with other administrative staff, department heads, and external vendors to facilitate efficient operations.
• Confidentiality: Handle sensitive information and maintain confidentiality in all matters.
• Research and Proposal: Work with management to make research and develop business proposal.

Required Qualifications

• Preferably a fresh graduate or serving Corp member with a B.Sc / HND in Business Administration, Office Technology, or any related field.
• Familiarity with office management procedures and basic accounting is a plus.

Required Skills:

• Organizational Skills: Ability to manage and prioritize tasks efficiently.
• Communication: Excellent written and verbal communication skills.
• Attention to Detail: Strong attention to detail and accuracy in work.
• Research and proposal writing skills.
• Time Management: Effective time management and multitasking abilities.
• Adaptability: Flexibility to handle unexpected tasks and changing priorities.
• Technology Proficiency: Proficient in MS Office (Word, Excel, PowerPoint) and other relevant office software like Canva.
• Professionalism: Maintain a professional demeanor and appearance at all times.
• Problem Solving: Ability to proactively identify and solve problems.
• Team Player: Collaborative mindset with a willingness to support colleagues.
• Customer Service: Strong customer service orientation.

Remuneration

• N50,000 monthly.

Deadline: 19th January, 2024.

How to Apply: Interested and qualified candidates should submit their CV to: [email protected] using the Job Title as the subject of the email.