Administrative Assistant at The International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a non-profit organisation that develops agricultural solutions to address Africa’s most serious issues of hunger, malnutrition, poverty, and natural resource depletion. We promote lives, improve food and nutrition security, boost employment, and protect natural resource integrity by collaborating with numerous partners across Sub-Saharan Africa. IITA is a member of the CGIAR, a worldwide agriculture research alliance dedicated to ensuring food security in the future.

Title: Administrative Assistant

Location: Ibadan, Oyo

Employment Type: Contract (2 year renewable contract)

Duties

• Assist the scientists and team members with day-to-day administrative processes and functions in concert with East Africa banana program Administrator.
• Facilitate organization of project meetings/events and travel by assisting with flight and hotel booking, travel authorization, visa requests, travel advances and expense claims.
• Manage inventories of program assets and supplies and process FMS work order requests
• Raise and process purchase requisition and follow up with Supply chain and finance to ensure efficient delivery.
• Maintain project staff records (Staff, consultants, students and interns) and assist with processing contracts and payments.
• Liaise with PDAU and Finance Directorate and follow-up on timely submission of donor & collaborator reports and payments as scheduled on relevant agreements.
• Assist with compilation of project and related reports and uploading on designated reporting platforms with support from plantain breeding scientists.
• Perform all other job-related duties that may be assigned by the program scientists or other senior team members.

Qualifications

• B.Sc / HND in Business Administration, Public Administration or related field with a minimum of three (3) years experience performing a similar role in a well-structured environment.

Competencies:
The ideal candidate must:

• Have excellent writing and oral communication skills in English
• Be proficient in MS-Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience with setting up and providing support for online meetings using Zoom or MS Teams.
• Be well organized, able to multitask and work under pressure to meet deadlines with keen attention to detail.
• Have a positive attitude, strong team spirit and the ability to work well in a diverse team.

Remuneration

• We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Deadline: 22nd December, 2023.

How to Apply: Interested and qualified candidates should Click Here to apply online