Administrative/Executive Assistant at Protea Hotel By Marriot

Protea Hotel By Marriot, we are a hospitality organisation with worldwide standards as one of the greatest luxury hotels in the country, by Marriott, Lagos Kuramo Waters. Our objective is to provide our valued visitors with luxury, relaxation, and cutting-edge facilities. We guarantee a break that keeps you connected to the world while yet giving a calm vacation.

Title: Administrative/Executive Assistant

Location: Victoria Island, Lagos

Employment Type: Full-time

Job Summary

• The Hotel Administrative Assistant is responsible for effectively providing administrative and clerical support to all department managers.
• This position will be responsible for attending weekly meetings and distributing the minutes, answering phones, compiling data, and analysis.
• Must have excellent oral and written communication skills, ability and be flexible to support different leadership styles, familiarity, and knowledge of all Hotel amenities and happenings.
• Will assist with administrative duties including but not limited to reports, scheduling, communications, projects, presentations, expense reports, receiving, distributing, and sending mail, some purchasing/receiving, printing, and overall office tasks assigned.
• Liaise with external vendors for operational supplies and repairs.
• Working with departmental rotas, ensure that the appropriate staff are on duty during each shift
• Liaise with Lagos state teams to ensure compliance with all Lagos state policies as they relate to the hotel operations
• Follow up with deliverables of each department
• Maintain the executive director’s itinerary
• Responsible for attending weekly meetings, taking notes and distributing the minutes, and following up on tasks accordingly
• Follow Hotel policies, procedures, and service standards
• Follow all safety and sanitation policies
• Manage and monitor activities being carried out with the different departments
• Enforcement of drivers’ movement records
• Staff supervision. Monitoring and ensuring compliance with policies and regulations
• Maintain the Executive Directors’ itinerary
• Schedule meetings for the Executive Director and take the minutes of such meetings
• Work with each department and ensure appropriate scheduling of rotas. Ensure the right appropriation of staff for each shift. Establish and monitor work schedules
• Assist the HR Manager in ensuring deliverables are properly carried out according to guidelines and instructions
• Assist in Recruitment, associates welfare management, and all human resources.

Requirements

• A Degree in Social Management or Hospitality.
• Minimum of 2 years Hospitality Experience
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail.

Deadline: 30th December, 2023.

How to Apply: Interested and qualified candidates should submit their updated Resume to: [email protected] using the Job Title as the subject of the email.