Administrative Executive at Beckley Consulting Limited

Beckley Consulting Limited specialises in providing professional support services to Micro, Small, and Medium Enterprises (MSMEs). We also offer and manage outsourced workforce for small and large businesses, whether temporary or permanent, semi-skilled or skilled.

Title: Administrative Executive

Location: Lekki, Lagos

Employment Type: Full-time

Sector: Downstream Oil & Gas.

Work Model: Onsite.

Job Summary

• The Administrative Executive will play a critical role in ensuring the organisation’s seamless and efficient day-to-day operations.
• This role requires advanced administrative skills, particularly in the Oil and Gas Downstream sector, to provide essential support and coordination across various departments.

Key Responsibilities
Advanced Administrative Support:

• Provide advanced administrative support to different departments within the organization.
• Coordinate and schedule meetings, appointments, and events.
• Handle incoming communications, including calls, emails, and inquiries, and redirect them appropriately.
• Maintain an organized and accessible filing system for crucial documents.

Expert Documentation Management:

• Ensure the timely collection, organization, and filing of critical documents.
• Maintain accurate records and databases.
• Prepare advanced reports, presentations, and other documents as required.

Advanced Operations Coordination:

• Collaborate with various teams to oversee day-to-day operations.
• Play a key role in monitoring and managing product delivery schedules to customers and vendors.
• Ensure strict compliance with safety and regulatory requirements in all operations.

Effective Communication and Collaboration:

• Facilitate advanced communication and coordination among staff, drivers, and engineers.
• Engage in proactive follow-ups with field staff and drivers to ensure the smooth execution of delivery processes.

Advanced Stock Management:

• Contribute to the advanced management of stock with vendors and perform periodic reconciliations.
• Ensure the meticulous distribution of products based on customer requests.

Comprehensive Reporting and Analysis:

• Prepare advanced weekly reports on liftings and deliveries to customers.
• Maintain advanced, updated records and files, including waybills signed by customers and drivers.
• Assist in advanced monthly or cyclical reconciliation of product receipts and issues.
• Generate comprehensive summaries of products supplied and invoiced to customers.
• Manage detailed stock-taking reports from various depots, clients, suppliers, trucks, and drivers.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Proven experience as an Administrative Executive in the Oil and Gas Downstream sector is compulsory.

Skills and Knowledge Required:

• 3 Years of proven experience as an Administrative Executive in the Downstream Oil and Gas industry.
• Strong knowledge of administrative processes and procedures within the oil and gas sector.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication and interpersonal skills.
• Detail-oriented and capable of maintaining accurate records.
• Knowledge of the Hausa language is a plus.

Key Performance Indicators (KPIs):

• Timely and accurate management of administrative tasks.
• Effective coordination of administrative functions.
• Compliance with industry-specific regulations and guidelines.
• Successful communication and collaboration with team members and clients.
• Efficient record-keeping and reporting.

Education and Qualification Required:

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum of 3 years of proven experience as an Administrative Executive in the Downstream Oil and Gas industry.
• Additional certifications or courses related to Oil and Gas operations are a plus.

Remuneration

• N250,000 (Gross).

Deadline: 15th October, 2023.

How to Apply: Interested and qualified candidates should send their CV to: recruitment@beckleyconsulting.com using the Job Title as the subject of the mail.