Administrative Secretary at Reputable Company

We are a reputable and fast growing group of companies based in Abuja, Lagos and Port Harcourt. A foremost indigenous oil and gas company providing second-to-none, specialized, qualitative, speedy, up-to-date and technologically backed services to our clients, with vast experience in construction and installation of offshore production facilities, pipeline construction/repairs, engineering designs/constructions, and dredging.

Title: Administrative Secretary

Location: Abuja (FCT)

Employment Type: Full-time

Responsibilities

• Anticipates and provides a high level of initiative and support to the Chairman.
• Organizes and coordinates the Chairman’s schedule and travel arrangements
• Reminds, updates, and notifies the Chairman of all appointments
• Prepares and organizes information materials for the Chairman and/or meetings
• Photocopies and scans documents as needed
• Schedule travels, arrange meetings and be responsible for handling information requests.
• Participates in meetings and workshops and assists with documenting these e.g., by taking minutes
• Maintains the filing system of office correspondence and other such documents
• Assists in creating and maintaining a filing system for the office, treats information confidentially, specifically, in the areas of personnel and finance.
• Manage documents electronically, including letters, memos, itineraries, and other related documents.
• Maintains the highest level of confidentiality in handling files, e-mail, and other sensitive client information for the Chairman and in all aspects of the role.

Requirements

• Must possess a Bachelor’s Degree with 5 7 years’ work experience in a similar role,
• strong numeracy skills, attention to detail, and ability to deliver under pressure.
• The ideal candidate should be sharp, personable, able to carry out assignments with limited guidance and should be able to communicate effectively across the organizational spectrum.
• Above average proficiency with Excel required.

Behavioural Competencies:

• Strong communication and Inter-personnel skills.
• Ability to work effectively with different people and teams of people by putting others at ease.
• Ability to work well under pressure while maintaining effectiveness.

Deadline: 17th June, 2024.

How to Apply: Interested and qualified candidates should forward their CVs and scanned copies of their Certificates to: [email protected] using the Job Title as the subject of the email.