Career Opportunities at PZ Cussons

Job Description

RECORDS

• Orderly update and maintenance of employee records on HRIS, soft and hard copy files.
• Orderly update of other administrative/HR Files
• Ensure appropriate approvals are available prior to any employee data entry, file upload or hard copy files update.
• Support the review and monitoring of employee data, identifying discrepancies and taking corrective action on HRIS
• Administer monthly headcount process and audit for correctness. Identify variances to resolve or explain the variances
• Maintain Weekly and monthly Leaver, joiner and mover reports
• Back up team members when on Leave.
• Prepare HR letters and notices for assigned workforce
• Support Employee absence for assigned work force.
• Essential Support for all data analytics and reporting.

PAYROLL COMPLIANCE

• Prepare monthly payroll input for assigned population
• Track and Compute OT/OT pay according to company policy ensuring accuracy and timeliness of payrolls.
• Maintain employee data base as required by Functional Departments (HR & Finance)
• Administer Pension, group life, NSITF to include employee registration, contribution payment to AP to ensure compliance with the law.
• Support payroll compliance needs- Tax (36 states), Pension (PFAs), NHF and compliance certificates
• Support contractual non-payroll payments
• HR Compliance activity – Internal Compliance needs, Periodic NOTAB requests, NDPR compliance etc
• Support our B-Corp data requests and reports
• Communicating with HR and external customers where necessary and troubleshoot any business needs.
• Provide information for internal and external audits
• Any other activities and projects as assigned.

Knowledge, Skills & Experience Needed:

• 2 to 4 years relevant experience
• Highly analytical work experience required
• Excellent knowledge of Microsoft Excel, PowerPoint, and Word.
• Highly proficient in data analysis/data manipulation/problem solving/critical thinking.
• Ability to provide clear and accurate information in a suitable format for business use.
• Confidence and skill when presenting information to different audiences.

Job Responsibilities

Timely payments of salaries which includes

• Capturing of inputs from HR supervisors.
• Conversion of Valid reports such as productivity bonus, Leave Allowances and sales bonus etc. into the human manager adoptable report.
• Monthly generation of bank analysis to make funds available in the virtual account

Remittance of statutory deductions and Reconciliations

• Monthly reconciliation of statutory deductions (PFA) with remittances.
• Monthly payment of NHF remittances
• Quarterly payments of NSITF remittances.
• Raising payment schedules for terminal benefits, probationary pay, rent etc.
• Ensuring union payments are ready monthly.
• Monthly Reconciling of First bank transactions.

Effective communication and customer service

• Prompt resolution of staff bank and Payment issues.
• Handles queries that arise after the payment of salaries, terminal benefits etc.
• Generation of staff profile for NHF Remittances
• Monthly generation and dispatch of payslips

Adhere strictly to controls and compliance for all payroll transactions.

• Interpretation of labour law, PITA 2014, Finance act 2020, Pencom act 2012 amended, employer compensation acts are supreme.
• Interpretation and Implementation Payroll internal control procedures.
• Preparation and filing of PAYE tax annual returns with SIRS.

Statutory, Internal and External Control and Audit

• Proper filing of payroll records
• Annual returns filing with all SIRS
• Monthly internal payroll transactions assessment before payment of salary
• Monthly reconciliation meeting with finance team.
• Financial Statement audit exercises
• Statutory/Regulatory audits by NSITF, PENCOM, SIRS and others
• PENCOM & NSITF Compliance certificate renewal

Any other responsibility assigned by my Line Manager and other requirements from department

Knowledge Skill and Experience required:

• 2 to 4 years relevant experience·
• Accounting, Mathematics/Statistics or related background
•  Excellent knowledge of Microsoft Office, especially Excel, PowerPoint, and Word. ·
• Ability to provide clear and accurate information in a suitable format for business use. ·
•  Experience of data analysis/data manipulation/problem solving. ·
• Confidence and skill when presenting information to different audiences.
•  Excellent work organisation

Job Context & Special Features

• Role deals with highly confidential data.
• Incumbent must act with discretion and confidentiality at all times.
• Always store correctly and carefully.
• Knowledge of NDPR/DGPR

Deadline: Not specified.

How to Apply: Interested and qualified candidates should use the links below to apply:

• HRIS Officer
• Payroll Supervisor