Executive Assistant at Abodes Lagos

Abodes Lagos is a renowned Nigerian property portal offering listings for sale, rent, and lease. We Are Your Number One Choice for Living. We prioritise your ShortStays with our ShortLet services, which range from property management to luxury rentals and sales.

Title: Executive Assistant

Location: Lagos

Employment Type: Full-time

Job Description

• We are seeking a highly motivated and organised Executive Assistant to the CEO who will play a pivotal role in supporting the CEO and contributing to the overall success of our organisation.
• The Executive Assistant will be a key support to the CEO, actively involved in strategic business initiatives, and will ensure the seamless operation of the CEO’s office in their absence or through delegation.

Responsibilities
Executive Support:

• Act as the primary point of contact for the CEO, managing their calendar, appointments, and communications.
• Prepare and edit correspondence, reports, and presentations on behalf of the CEO.
• Arrange and coordinate travel itineraries, meetings, and events.
• Handle sales, marketing and client communication on behalf of the CEO and Company.
• Handle sensitive and confidential information with the utmost discretion.

Property Management Support:

• Assist in overseeing property management tasks, including client communications, lease agreements, and property inspections.
• Collaborate with property managers or house masters to ensure the smooth operation of the apartments, including booking coordination and guest communications.
• Monitor property maintenance and repair requests, ensuring prompt resolution.

Administrative Support:

• Manage administrative tasks, including filing and record-keeping.
• Maintain and update contact lists, databases, and organisational systems.
• Handle calls and inquiries and/or direct them to the appropriate parties.

Business Development Initiatives:

• Collaborate with the CEO to develop and execute strategic business development plans.
• Conduct research and analysis to identify growth opportunities, market trends, and potential partnerships within the industry.
• Assist in the preparation of proposals, contracts, and presentations for property management ventures.
• Provide input and insights to the CEO on strategic decision-making.
• Continuously seek opportunities to streamline processes and improve efficiency within the organisation.

Delegation and Decision-Making:

• Act as a liaison between the CEO and other employees within the company, ensuring timely follow-up on tasks and projects.
• Handle routine matters in the CEO’s absence and make decisions on their behalf when necessary.
• Prioritise and manage multiple projects simultaneously, following through to completion.

Meeting Coordination:

• Coordinate and organise meetings.
• Prepare agendas, take meeting minutes, and track action items.
• Ensure the CEO is well-prepared for meetings with all necessary materials and information.

Requirements

• Bachelor’s Degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Executive Assistant or in a similar role
• Prior exposure to property management activities is an added advantage
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and handle multiple tasks with precision.
• Discretion and confidentiality in handling sensitive information.
• Strategic thinking and a proactive approach to problem-solving.
• Excellent interpersonal skills.

Salary

• N80,000 – N100,000 / month.

Benefits:

• Competitive salary
• Hybrid Work Structure
• Opportunities for growth within the company.

Deadline: 30th October, 2023.

How to Apply: Interested and qualified candidates should send their CV and a link to your portfolio to: [email protected] using the Job Title as the subject of the mail.