Executive Assistant to Chief Operations Officer at VIISAUS

Job Profile 

• The Executive Assistant will work directly with the COO and will be responsible for performing a number of administrative and duties.
• The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

As Executive Assistant, your responsibilities will be to:

• Assist the COO with the planning of daily schedule and duties, including managing impress records, calendars, schedules, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)
• Support the COO by performing advanced-level administrative works which includes but not limited to planning, coordinating, organizing and assignments that requires a high level of discretion and confidentiality
• Coordinate events that the COO is required to attend including all necessary credentials and information
• Assist the COO by reading, researching, and routing correspondence; drafting letters and documents
• Manage day-to-day business and personal matters for the COO
• Collaborate with cross-functional teams to develop and execute sales plans
• Monitor and report on sales and business development activities
• Stay up-to-date with industry trends and competitors
• Address information requests, collaborate on projects, preparing various statistical and ad hoc reports, as well as other support functions
• Attend to Clients and visitors and professionally, ascertain nature of business, assist when appropriate, or refer visitors appropriately
• Ensure consumables is stocked at all times
• Identify and pursue new business opportunities to generate revenue growth.

You’d be a good fit if you: 

• Have a University Degree in Social Sciences, Humanities or related field,
• Have at least three (3) years’ work experience in a similar role
• Are able to function effectively in a variety of roles within a dynamic environment under minimum supervision
• Have a high level of emotional intelligence
• Can manage complex tasks and prioritize competing demands in order to meet deadlines
• Are willing to travel, able to work weekends, variable schedule(s) as necessary
• Have excellent organizational skills and attention to details
• Are able to maintain confidentiality and use discretion
• Possess an excellent written and verbal communication skills
• Have knowledge of basic Microsoft office tools