Company Info
The People Practice – Our client, a Digital Construction Marketplace who is a prop-tech in the construction space, is recruiting suitable candidates to fill the position below:
Title: Executive Assistant to the CEO
Location: Lagos
Employment Type: Full-time
Job Description
- Our client is looking to hire an experienced Executive Assistant to perform more than administrative tasks; the ideal candidate would be the cofounder’s “right-hand person” who enables them to advance company initiatives and goals.
- They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.
Responsibilities
- Manage the Cofounder’s daily calendar and schedule meetings.
- Plan, coordinate and keep contents of Cofounder’s meetings and workshops.
- Provide tactical support to the Cofounder to implement ideas.
- Respond to inquiries on behalf of the Cofounder.
- Provide support and oversight to the Cofounder for special projects and initiatives.
- Conduct daily and weekly debriefing with the Cofounder.
- Ensure the Cofounder is effective, optimized and efficient at all times.
- Accompany the Cofounder to meetings, identify key contacts to network with ahead of meetings, and ensure Cofounder interacts with these key contacts.
- Research important contacts that wants to meet with the Cofounder and brief him of their occupation and other necessary details prior to the meeting.
- Capture Real-time content of Cofounder at engagements and meetings.
- Maintain a task tracker for all tasks assigned by Cofounder to any team member, and follow up frequently on task deadlines with assignee.
- Collate action points, timelines and reminders from all meetings the Cofounder attends.
- Agree the Cofounders monthly objectives and ensure he works towards achieving this weekly.
- Send daily Task and Agenda list to Cofounder, confirm completed tasks and follow up on uncompleted tasks.
- Communicate in advance to Cofounder any cause of unavailability or absence from duties.
- Submit weekly and monthly activities report to Cofounder.
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
- Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
- Maintain confidentiality on all information shared.
- Manage complex office administrative work requiring the use of independent judgment and initiative
- Provide general administrative support including ordering supplies and managing records in a database for the Cofounder
- Ability to meet deadlines in a fast-paced environment.
- Proactive approach to problem-solving with strong decision-making skills.
- Ability to work under pressure while organizing daily workload by priorities
Skills and Qualifications
- Bachelor’s Degree in English is preferred.
- 3 – 5 years’ prior experience in supporting a senior executive or team.
- Exceptional writing, editing, and proofreading skills.
- Excellent verbal communication skills.
- Time-management skills.
- Ability to pay attention to detail.
- Organization skills.
- Ability to multitask.
- Basic understanding of frequently used computer software and Microsoft Office.
- Interpersonal skills
Deadline: 13th May, 2023.
How to Apply: Interested and qualified candidates should Click Here to apply online