Executive Assistant to the Managing Director at MOC Consulting Limited

MOC Consulting Limited is a multidisciplinary organization that provides highly specialized services in Training & Development; Organizational Diagnosis; Financial Management; Executive Selection & Recruitment; Market Research and Staff Audit for the private and public sectors of the Nigerian economy.

Title: Executive Assistant to the Managing Director

Location: Obanikoro, Lagos

Employment Type: Full-time

Job Summary

• A reputable manufacturing company with proven track record of excellence for about three decades seeks to hire a proactive problem-solver and task-oriented professional as an Executive Assistant to the Managing Director.

Responsibilities
Administrative Support:

• Manage the MD’s calendar, schedule meetings, and coordinate appointments.
• Handle travel arrangements, including booking flights, hotels, and transportation in conjunction with the Protocol Officer.
• Prepare and edit correspondence and presentations.
• Organize files and documents, ensuring they are up-to-date and accessible.

Meeting Coordination:

• Coordinate meetings, events and prepare meeting materials and presentations.
• Record and distribute meeting minutes in the absence of Company Secretary.

Communication:

• Act as a point of contact between the MD and internal/external stakeholders.

Project Management:

• Assist in the planning and execution of projects, ensuring deadlines are met.
• Coordinate with various departments to gather information on project status, track progress and provide regular reports to the MD.

Research and Analysis:

• Conduct research on various topics as required by the MD.
• Analyze data and prepare reports to support decision-making processes.

Budget Monitoring:

• Oversee and ensure the expenses of the office of the MD remain within budget.

Confidentiality:

• Handle information with the highest level of confidentiality and discretion.
• Ensure the security of executive office records and communications.

Office Management:

• Oversee the maintenance of office supplies and equipment.
• Attend to guests of the MD, visitors and other stakeholders professionally.
• Manage special projects and other duties as assigned by the MD.

Requirements

• BA/BSc/HND
• Minimum of 5 years of experience
• Knowledge of office management systems and procedures.
• Ability to handle high-pressure situations and work under tight deadlines.
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• Time and Priority Management Skills.
• Organizational skills
• Attention to details.
• Computer Literacy (Good usage of Microsoft Office Suite).
• Excellent Communication Skills (Written & Verbal).
• High degree of integrity is a MUST

Deadline: 21st June, 2024.

How to Apply: Interested and qualified candidates should send their CVs to: [email protected] using the Job Title as the subject of the mail.