Field Office Coordinator at The Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a well-established non-governmental humanitarian organization that has been dedicated to improving the lives of refugees and internally displaced people for over 60 years. NRC’s primary goal is to contribute to the creation of a safer and more dignified existence for those affected by displacement. Through advocacy efforts, NRC works to uphold the rights of displaced populations, while providing crucial assistance in areas such as shelter, emergency food security, and water, sanitation, and hygiene.

Title: Field Office Coordinator

Job Identification: 11393

Location: Monguno, Borno

Employment Type: Contract

Job Category: Coordination
Duration of contract: 6 months (renewable)
Grade: 7 in NRC’s grading structure
Reporting line: Area Manager Nigeria Maiduguri

Job Description

• We are looking for people who are passionate about helping refugees and people forced to flee with proven experience in the international humanitarian sector.
• If you are such people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Field Office Coordinator to join our Monguno Area office Team. You will be responsible for the coordination and delivery of all Support/Programme function operations within the Monguno Area Office.
• To be successful in this role you will be a confident communicator with excellent relationship-building skills, capable of establishing strong relationships with stakeholders and solution-driven at all levels while supporting new initiatives and operations across the area.
• If you are highly organized individually, comfortable with working in a remote environment, and have previous experience in delivering or coordinating administration and human resource functions, we would love to hear from you!

Role and Responsibilities

• The field office coordinator is responsible to provide efficient support to project implementation in Monguno field Office. It will predominantly include cooperation with all local stakeholders and partners, serving as the primary point of contact for NRC with participants.
• The Field Office Coordinator, through cooperation and with support of technical and other field staff, will contribute towards assessments, selection of participants for all NRC projects in the field office; support for the delivery of humanitarian aid and support for monitoring and evaluation (M&E) of these activities.
• The Field Office Coordinator will also facilitate information flow between field office staff, local authorities, communities’ participants, and other relevant stakeholders, as appropriate. Moreover, the Field Office Coordinator will contribute to enhancing community acceptances and expanding access area of operation in Monguno.

Generic Responsibilities

• Line management for field staff such as Finance, HR & Admin and Logistics/ICT and coordination of program staff
• Manage and coordinate activities HR & Admin, finance, logistics and security tasks of the field office
• Ensure adherence to NRC policies, handbooks, procedures, and SOPs/guidelines
• Ensure adherence to Security and Risk Management policy and procedures
• Coordinate and assist with budgets and costs for the field office’s shared costs and support functions
• Provide support in the training and development of staff
• Provide support to project implementation at field office level
• Coordinate representation meetings with the UN, partners, and authorities
• Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific Responsibilities
Operational Management:

• Responsible for providing effective and efficient support to field-based staff in implementing NRC projects, in close coordination and collaboration with CC Project Managers.
• Responsible for providing timely and methodical updates regarding the context, needs, and trends to the Area Manager.
• Responsible for budget management at field office level, in line with the approved authorization table and ensure appropriate burn-rates are maintained and that solutions to over/under expenditure are applied.
• Support the field-based staff, by reporting on potential conflicts of interest, fraud, protection concerns, and any other effects related to NRC’s assistance.
• Support dedicated NRC safety and security staff in information collection and sharing to ensure the safety of NRC staff and participants.
• Ensure security guidelines and security risk assessments are implemented and regularly updated for all project locations.
• Ensure all relevant stakeholders are included in the planning and implementation of projects as appropriate.
• Under the line management of the Area Manager and close cooperation with CC Project Managers/Coordinator, contribute towards drawing up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, both program and support staff.
• Closely monitor the field implementation and ensure the quality programming along with timely completion of the project’s deliverable
• Support multi-sectoral emergency preparedness and response as required by the context and management.
• Ensure appropriate Financial and Logistical NRC systems/ procedures are in place, maintained and adhered to so that all field office support functions are carried out effectively and efficiently.
• Ensure regular communications between the Area Office and field office support functions are maintained.
• Responsible for ensuring timely submission of cash forecast to the Area Office.
• Responsible for preparation of projected expenditures on a monthly basis (cash book management).
• Responsible for accurate budget control and overall responsibility for financial management at the project site in line with active projects.
• Plan staff requirements and, and as agreed with Area Manager liaise with HR department for support.
• Responsible for appraisals as per NRC’s standard requirements and procedures.
• Ensure all new team members are adequately briefed on arrival in the field and departing team members are debriefed.
• Responsible for facilitating capacity development and training of all personnel.
• Responsible for attending meetings and coordination fora, representing NRC strictly within the limit set out by the Area Manager.
• Act as the main point of contact for NRC with members of the public, beneficiaries, local authorities, I/NGOs, and any other persons or organizations at field level
• In line with NRC’s standards, ensure communication plans are implemented, stakeholders are informed on NRC’s activities, and the organization is well accepted by communities.
• In charge of producing weekly and monthly reports, flash reports and any other reports as requested by the Area manager.

Safety and Security:

• Support dedicated NRC safety and security staff in information collection and sharing to ensure the safety of NRC staff and participants.
• Ensure security guidelines and security risk assessments are implemented and regularly updated for all project locations.

Program Development:

• Ensure all relevant stakeholders are included in the planning and implementation of projects as appropriate.
• Under the line management of the Area Manager and close cooperation with CC Project Managers/Coordinator, contribute towards drawing up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, both program and support staff.
• Closely monitor the field implementation and ensure the quality programming along with timely completion of the project’s deliverable
• Support multi-sectoral emergency preparedness and response as required by the context and management.

Logistics and Finance:

• Ensure appropriate Financial and Logistical NRC systems/ procedures are in place, maintained and adhered to so that all field office support functions are carried out effectively and efficiently.
• Ensure regular communications between the Area Office and field office support functions are maintained.
• Responsible for ensuring timely submission of cash forecast to the Area Office.
• Responsible for preparation of projected expenditures on a monthly basis (cash book management).
• Responsible for accurate budget control and overall responsibility for financial management at the project site in line with active projects.

Human Resource and Administration Management:

• Plan staff requirements and, and as agreed with Area Manager liaise with HR department for support.
• Responsible for appraisals as per NRC’s standard requirements and procedures.
• Ensure all new team members are adequately briefed on arrival in the field and departing team members are debriefed.
• Responsible for facilitating capacity development and training of all personnel.

Coordination and Representation:

• Responsible for attending meetings and coordination fora, representing NRC strictly within the limit set out by the Area Manager.
• Act as the main point of contact for NRC with members of the public, beneficiaries, local authorities, I/NGOs, and any other persons or organizations at field level
• In line with NRC’s standards, ensure communication plans are implemented, stakeholders are informed on NRC’s activities, and the organization is well accepted by communities.
• In charge of producing weekly and monthly reports, flash reports and any other reports as requested by the Area manager.

Qualifications
Context / Specific Skills, Knowledge, and Experience:

• Bachelor’s Degree in Social Science, Public Administration, Business Administration, Economics or Business Management.
• At least 3 years’ experience in similar role in a humanitarian and/or recovery context
• Knowledge of the context in northern Nigeria, Monguno in particular.
• Experience in support functions such as Logistics, Finance, or HR is an advantage.
• Experience in context analysis and humanitarian needs assessment, project monitoring and evaluation, and program development.
• Experience of coordination and representation, including with local authorities, I/NGOs, and communities.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Strong ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Excellent communication skills.
• Fluency in local languages.

Generic Professional Competencies:

• Strong understanding of humanitarian response architecture, particularly in terms of emergency response and humanitarian protection.
• Previous experience working in complex contexts.
• Demonstrated experience and understanding of Management and Project Cycle Management in general.
• Fluency in English (both written and verbal).
• Computer literate in Microsoft Office, including strong skills in Word, Excel and Outlook.
• Good leadership and management skills.

What’s in it for you?
Join a work culture that empowers every employee to share ideas and take responsibility:

• At NRC we think creatively: We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative.
• Learn on the job: NRC’s collaborative working style favors the exchange of good practice and lessons learned. At NRC, employees learn on the job and are encouraged to look for opportunities to develop new competencies. NRC managers prioritize the quality work and the competency development of their staff.

Deadline: 8th July, 2023 (12:59 PM).

How to Apply: Interested and qualified candidates should Click Here to apply online

Note

• An approved health certificate will be requested before the contract starts/commencement.
• This position is open to National candidates only and female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.