Finance and Admin Assistant at Action Against Hunger

Action Against Hunger holds the prestigious position as the world’s hunger specialist and is at the forefront of a global movement dedicated to eradicating life-threatening hunger within our lifetimes. With four decades of experience, this humanitarian and development organization has been tirelessly combating hunger in almost 50 countries. Its efforts include treating and preventing hunger, ensuring that millions of vulnerable individuals receive crucial aid and support. In 2018 alone, Action Against Hunger reached a commendable milestone by serving over 21 million people, showcasing its unwavering commitment to making a lasting impact on the fight against hunger.

Title: Finance and Admin Assistant

Location: Sokoto

Employment Type: Full Time

Category: Finance
Level: Entry-level
Reporting to: Finance and Admin Officer
Proposed start date: September 2023

Key Responsibilities

• Ensure that all advances made within the month are justified before the final monthly cash count;
• Visit the fields during various program activities to make payments;
• Make payments and verify the consistency of supporting documents submitted in accordance with the ACF’s procedures, ensuring all invoices are accurate, consistent and signed;
• Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
• Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis;
• Close the cash book on bi-weekly & monthly basis & send it to Finance and Admin Officer for review;
• Ensure all payments are made timely;
• Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in Saga;
• Prepare a report for the Finance and Admin Officer of all missing invoices or differences in amounts from the SAGA extracted file;
• After the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate;
• Scan and upload all the invoices/documents (base financial books) according to the monthly base books respectively, before sending to Capital Office for archiving;
• Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations. At the end of the monthly accountancy closure, prepare the files to be sent to Capital (final checking of invoices and their presence);
• Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file;
• Check that the accounting codes, the project codes and the budget codes are accurate as per the attached PR or program allowance request form;
• Provide timely requests of supplies required on a monthly basis;
• Arrange accommodation in guesthouses and hotels based upon approved travel requests;
• Ensure that all staff submit the timesheets and 10 minutes of conversation on a monthly basis before 5th of every month;
• Track and share leaves with HR Officer;
• Monitor maintenance staff to make sure the office is kept tidy and clean at all times;
• Take minutes of meetings and proceedings at weekly briefings and other functions;
• Arrange logistics for meetings, retreats, and workshops as required.

Position Requirements

• Bachelor’s Degree or equivalent in Accounting, Finance, Economics, Administration and Management with other related fields;
• Minimum of 1-year experience working in Finance/administrative support positions;
• Exceptional organization, time management, and attention to detail;
• Professionalism, honesty, reliability, autonomy & strong sense of responsibility;
• Very good communication & training skills;
•  Ability to maintain confidentiality;
• Strong computer skills particularly in MS Excel, literacy, and numeracy;
• Fluent in English;
• Committed to ACF values;
• Strong accounting skills;
• Ability to manage and follow work plans;
• Good interpersonal skills (communication, able to negotiation, influence, giving effective feedback, be a team player, flexibility, training skills)
• Able to manage stress effectively, juggle competing priorities, and balance various programmatic, logistic and team needs;
• Champion of ACTION AGAINST HUNGER Charter values of; Professionalism, Transparency, Neutrality, Access to Victims and Non-Discrimination.

Deadline: 31st July 2023.

How to Apply: Interested and qualified candidates should Click Here to apply online