Front Office Administrator at FELPET Nigeria Limited

Job Summary

• To oversee all receptionist and secretarial duties at our main entrance desk.

Responsibilities/Duties

• Reporting to management and performing administrative duties.
• Answering telephone calls, as well as screening and forwarding calls.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Handling general office tasks, such as filing, generating reports and presentations.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• ·Making travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others to ensure their seamless and positive experience.

Job Requirement

• A Degree or Diploma in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage