Human Resources (HR)/Administrative Officer at Soteria Eye Clinic

Soteria Eye Clinic is an independent business registered in Nigeria as a limited liability company that provides high-quality, affordable, and accessible comprehensive world-class eye care services to our immediate community and surrounding areas. Our mission is to produce and supply first-rate comprehensive eye care services to everyone in order to “Improve Lives through Affordable Quality Eye Care.”

Title: Human Resources (HR)/Administrative Officer

Location: Lekki, Lagos

Employment Type: Full-time

Essential Duties and Responsibilities

• Your essential job responsibility will be to provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training, and development.
• Additionally, you need to support operations by supervising staff; planning, organizing, and implementing the administrative system.
• Other main administrative duties include overseeing up-to-date maintenance of personnel records, proper management of HR documents such as employment records and onboarding guides, and updating internal databases.

Responsibilities
Human Resources:

• Handling Human Resources and Administrative responsibilities including; recruitment, onboarding, employee relations, performance & talent management, HR reporting and other administrative duties assisting leadership in the people management area and act as the facilitator for the HR management team.
• Provide advice, guidance and support to management and employees on employee- related matters.
• Coordinate and monitor the performance management process. Support management in identifying development needs and facilitate development activities (on individual, team and organizational level).
• Ensure all payroll transactions are processed and administered accurately and in time, and according to Nigeria Federal legislation, labour laws and payroll practices.
• Coordinate and execute HR processes including but not limited to, confirmation, discipline, transfer, and leavers.
• Ensure accurate and up-to-date personnel administration that complies with local legislation. Administer and coordinate compensation benefits (health insurance, compensation, leaves of absences, and paid time off).
• Provide human resources analysis such as headcount planning and budget reporting.
• Coordinate staff recruitment as approved by management.
• Forming and maintaining employee records
• Updating databases internally, such as sick and annual leave
• Reporting monthly on HR metrics, such as company turnover
• Being the first point of contact for employees on any HR related queries
• Assisting with payroll by providing the department with relevant employee information, i.e., holiday and sick days taken
• The first point of contact for all HR-related queries
• Administer HR-related documentation, such as contracts of employment
• Ensure the relevant HR database is up to date, accurate and complies with legislation.
• Liaise with recruitment agencies.
• Set up interviews and issue relevant correspondence.
• Develop and oversee the recruitment process.
• Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates
• Ensure candidate documentation is collected and recorded/filed.
• Oversee all staff engagement for all branches and manage the new hire orientation and exit process.
• Review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.
• Manage time clocking system for office, ensuring timely submission, approval, accuracy, and filing.
• Facilitate job analysis and update job descriptions.
• Undertake employee training and development and make recommendations.
• Coach, counsel, and discipline employees.
• Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair.
• Initiate, coordinate, and enforce systems, policies, and procedures.

Administration:

• Ensure smooth running of all administrative functions across branches.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Ensure the smooth running of the central Office and the branches.
• Monitor vehicle usage.
• Ensure all utility bills are processed in a timely manner.
• Perform other duties as assigned.

Requirements

• Candidates should possess First Degrees with 4 – 5 years relevant work experience.

Deadline: 31st March, 2024.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.