Company Info
The Malaria Consortium is one of the world’s premier non-profit organizations dedicated to the complete prevention, control, and treatment of malaria and other infectious illnesses in vulnerable and underserved communities. We are increasingly finding that our malaria work can be successfully integrated with other related public health treatments for greater impact, thus we have broadened our mandate to include child health and neglected tropical disease programs.
1). State Project Manager
Location: Borno
Employment Type: This is a Temporary, Full Time vacancy
Job Purpose
- The Project Manager will be responsible for the overall management, coordination and harmonization of the Nigeria component of this multi-country multi-donor project.
- Lead project implementation activities ensuring consistency with the overall multi-country programme’s performance framework, and in line with Malaria Consortium’s core values.
- S/he will lead the project team in the states and liaise closely with the Senior Project Manager, keeping the Project Director in the loop.
Key Accountabilities
Project Management (60%):
- Work with the programme team and other relevant personnel in the country office to lead activities for smooth project start up and planning in line with the SMC Malaria Project Implementation Plan.
- Work with the relevant personnel to prepare all necessary project start up and planning tools on time.
- To build and performance manage an effective and technically unsurpassed SMC project team in their states.
- Work directly with the SPM and be responsible for coordinating overall project implementation in the states and see that activities are carried out on time and within budget.
- Liaise regularly with the SPM to provide timely and comprehensive updates and reports as required.
- Liaise with other partners relevant for successful SMC malaria implementation in the state.
- Line manages an effective and technically sound SMC project team in the state.
- Liaise with state stakeholders to get their buy-in and ensure effective implementation of SMC activities in the state
- Ensure the mass drug distribution campaign is carried out according to guidelines, and in compliance to donor funding requirements
- Organize and participate in the training of State, LGA and community volunteers teams involved in the distribution activities
- Participate in the state and LGA level microplanning meetings for the distribution activities
- Be responsible for timely financial accountability for any disbursed funds for project activities in the state
- Support SMOH to develop SMC scale – up plan especially in the period after the project period
- Duty of care on all campaign personnel.
- Work with the project team to develop and implement annual work plans.
- Work closely with the SPM to prepare the programme monitoring and evaluation plan in conjunction with the Project M&E Manager. Work with the project team to implement it.
- Work with the country finance team and project finance associate to prepare and track progress of project and activity budgets.
- Be responsible for zonal project budget management and reporting
- Be responsible for preparing project progress report, which is submitted to the SPM and regional programme director quarterly, including narrative reports on a timely basis.
- Work with finance team and SPM to prepare quarterly financial reports.
- Work with the relevant country personnel and the SPM to prepare an exit strategy and to implement it, to see to the smooth end of the programme.
- Coordinate with other donors and implementers to ensure complementarity of implementation of the SMC malaria project in project states by leveraging resources and harmonizing efforts where possible.
- Work with the Country Communication Manager, the Country Technical Coordinator, SPM, for social mobilization to see that a programme communications strategy is developed and implemented.
- Coordinate the documentation of SMC supported activities in form of activity-specific reports and ensure proper archiving of such for easy access and reference.
- Contribute to SMC coordination meetings in form of progress updates and power point presentations.
- Be responsible for quarterly lessons identification and learning documentation and dissemination.
- Be responsible for building functional partner relationships among the project’s stakeholders.
- Oversee project partners inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
- Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
Technical contributions (10%):
- Work with the project teams, SPM and the Country Technical Coordinator to determine technical support needs to implement the project effectively and with high quality. Liaise with the Country Technical Coordinator to obtain regional or global technical support.
- Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes.
Technical performance management and Quality Assurance (20%):
- Take the lead in monitoring and evaluating project performance.
- Keep abreast with evidence and best practices that are related to the project.
Representation (10%):
- Work with the Country Director, Country Technical Coordinator and SPM to participate in national level meetings and workshops to represent Malaria Consortium at programmatic and coordination events,
- Work with the Country Director, Country Technical Coordinator and SPM to keep key national stakeholders abreast with the project.
- To exert influence and to advocate for Malaria Consortium’s key technical positions and promote best practice in SMC interventions
Qualifications and Experience
- Postgraduate or Master’s Degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement.
- Extensive experience of working at national or state level in developing countries.
- Excellent project planning, management and monitoring & evaluation skills.
- Experience managing project budgets
- Proven leadership skills and team leading
- Experience in advocacy and policy influencing
- Excellent written and spoken English
- Experience on SMC-supported project
- Advance knowledge of Microsoft Office
Work-based skills and competencies:
- Proof of strong interpersonal and negotiating skills
- Experience in using participatory adult learning techniques and previous experience in mass drug distribution campaign activities
- Excellent report writing and presentation skills are also needed.
- Understanding of public health issues in Nigeria.
Salary
Competitive.
Application Closing Date
8th June, 2023.
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2). M & E Specialist
Location: Osun
Employment Type: This is a Temporary, Full Time vacancy
Scope of Work
- The M & E Specialist is expected to provide timely and relevant information on the project’s progress against performance indicators and critical milestones.
- The post holder will coordinate, organise and supervise data collection, both routine or per specific requests of quantitative and/or qualitative assessments, which will be used to monitor and evaluate project activities, outcomes and impact in line with the project objectives.
- S/he will serve as the main focal person for all MEAL (Monitoring, Evaluation, Accountability and Learning) activities of the project and manage the database.
- The position holder will provide technical support to the Surveillance, M&E and Operations Research (OR) branch of the National Malaria Elimination Programme (NMEP) and the national PMC Research and Policy uptake subcommittee (NIRPUS) in conjunction with the State Programme Manager, Research Specialist and Senior Programme Manager.
- The post holder will be a member of Malaria Consortium’s M&E community of practice.
Key working relationships:
- The position holder will be expected to collaborate, coordinate and work closely with all involved in M&E design and implementation, including the State Programme Manager, Senior Programme Manager, Research Specialist, the Principal Investigator and Co-principal investigator for the SP-PMC project. S/he will liaise closely with the surveillance and data management units of NMEP and NPHCDA to ensure coordination and harmonization of tools and processes.
- The post holder will provide on-going technical support and practical assistance to the state project team, communicating project monitoring outcomes primarily with the project team, serving as bases for strategic planning and programmatic review.
Key Accountabilities
Technical contributions (30%):
- Develop and implement a comprehensive monitoring and evaluation plan to ensure the achievement of project targets and guarantee the quality control of project activities.
- Prepare training materials and plan sessions for field teams to ensure the best achievement on data collection.
- Develop and implement a robust supportive supervision and mentoring framework for health workers at implementation facilities and communities.
- Develop a standard operating procedure (SOP) for sentinel surveillance at the study sites
- Recruit and train sentinel site data collectors on the SOP for sentinel surveillance
- Feed the State programme Manager and team with technical input and ongoing feedback on project outcomes for ensuring quality implementation by the teams.
Data/information management (30%):
- Organize internal implementation of M&E data collection, management and analysis and donor reporting functions
- Liaise with the respective national and sub-national stakeholders to ensure that the Malaria Consortium database is coherent with the National Program database (National Malaria Data repository)
- Lead data collection and validation activities for the project
- Design and implement a data quality assurance system for the project
- Be responsible for the data collection, management, and analysis and reporting of any requested survey and of routine monitoring activities
- Design and manage the databases for all monitoring and evaluation activities in relation to this project in collaboration with the Malaria Consortium country office technical team and PI for the research.
- Provide the State Implementation Officer, the State Programme Manager, the Senior Program Manager and/or Operation Research Specialist with any data needed for management decisions.
Communications and reporting (20%):
- Prepare timely consolidated progress reports, reports on M&E findings for internal as well as for external donor use on monthly, quarterly, semester and/or yearly bases
- Prepare and provide the regular sharing of the outputs of M&E findings with all project staff, implementing partners and stakeholders
- Prepare presentations as requested by Senior Management, Senior Management Team and/or Project team.
Representation and documentation (20%):
- Participate in relevant meetings at national and sub-national levels and where possible, present results and experiences of the project
- Provide effective support to monitoring visits of donors and/or partners related to both project planning, review and fundraising.
Qualifications and Experience
Essential:
- A postgraduate Degree in Statistics, Project Management, Public Health, or a related subject
- Advanced training and vast experience in Monitoring and Evaluation
- At least 7 years of direct work experience in M&E
- Experience with performance monitoring and evaluation for health projects, including developing performance indicators, data collection and analysis
- Experience in developing monitoring and evaluation plans, and supporting documents, including data collection and management guidelines
- Experience with sentinel surveillance and routine immunization
- Experience in HMIS data validation, analysis and evaluation
- Experience in translating data into accessible reports and comprehensive presentations/compilations for diverse audiences
- Experience conducting quantitative and qualitative surveys and its supervision and analysis
- Experience in writing high quality project reports
- A team-oriented individual who demonstrates inclusivity and transparency in their ways of working and sharing information. Motivating colleagues working on M&E related tasks
Desirable:
- Experience in working in malaria related projects/programmes
- Familiarity with DHIS2
- Experience in M&E of routine immunization programmes
- Experience in writing high quality project reports
Essential:
- Analytical thinking and problem-solving skills
- Excellent planning and organising skills
- Excellent communication skills both written and spoken in English
- Excellent interpersonal skills and good team spirit
- Excellent knowledge in the use of data management and analysis software
- Willingness to participate in field activities/surveys and travel to remote areas within the project implementation sites
- Ability to follow deadlines, accuracy and attention to detail
Desirable:
- Excellent report writing and presentation skills
- Capable of working with minimum supervision
- Innovative and ideas driven
- Knowledge of project management techniques and tools.
Salary
Competitive.
Application Closing Date
8th June, 2023.
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3). Finance Assistant
Location: Nasarawa
Employment Type: This is a Temporary, Full Time vacancy
Scope of Work
- The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
- The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.
Key working relationships:
- The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
- S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.
Key Accountabilities
Finance work (50%):
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advise and attached to relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%):
- Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
- Prepare all invoice payments and obtain approval from the authorised personnel
Operations related work (30%):
- In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
- In-charge of collating timesheets of all field office staff.
- Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.
Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Qualifications and Experience
Essential
- OND / HND or Bachelor’s Degree in Accounting
- Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position
Desirable:
- Experience in working in INGO an added advantage
- Good working knowledge of Microsoft Excel and other software skills
Work-based skills and competencies:
Essential:
- Excellent interpersonal and communication skills
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritise multiple tasks
- Willingness to learn at all times
- A self-starter
Desirable:
- Working knowledge of accounting software is an added advantage.
Salary
Competitive.
Application Closing Date
8th June, 2023.
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4). Finance Assistant
Location: Abuja
Employment Type: This is a Temporary, Full Time vacancy
Scope of Work
- The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
- The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.
Key working relationships:
- The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.
Key Accountabilities
Finance work (50%):
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advise and attached to relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%):
- Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
- Prepare all invoice payments and obtain approval from the authorised personnel
Operations related work (30%):
- In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
- In-charge of collating timesheets of all field office staff.
- Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.
Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Qualifications and Experience
Essential:
- OND / HND or Bachelor’s Degree in Accounting
- Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position
Desirable:
- Experience in working in INGO an added advantage
- Good working knowledge of Microsoft Excel and other software skills
Work-based skills and competencies:
Essential:
- Excellent interpersonal and communication skills
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritise multiple tasks
- Willingness to learn at all times
- A self-starter
Desirable:
- Working knowledge of accounting software is an added advantage.
Salary
Competitive.
Deadline: 8th June, 2023.
How to Apply: Interested and qualified candidates should use the links below to apply: