Company Info
Search for Common Ground (SFCG) is an international non-profit organization that promotes the peaceful resolution of conflict. With headquarters in Washington, DC and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict – away from destructive approaches towards cooperative solutions. With more than 600 staff worldwide, Search implements projects in more than 30 countries across the globe.
1). Administrative & Logistics Assistant
Location: Adamawa
Employment: Type Full-Time
Job Description
- The Admin & Logistics Assistant will work under the direct supervision of the Procurement, Admin, and Logistics Coordinator based in Yola.
- The position holder will supervise Cleaners.
Roles and Responsibilities
- Monthly stock recording and ensuring adequate stock supplies around the office as needed
- Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
- General administrative tasks like filing, scanning, photocopying, faxing, and answering phones.
- Welcome guests and visitors at the reception.
- Keep a tab of the clock in-and-out book.
- Identify key administrative and housekeeping challenges and raise the challenge with supervisor.
- Facilitate the purchase of office supplies.
- Ensure that office equipment is kept in good condition.
- Support in the management of petty cash.
- Work closely with vendors during general maintenance of office equipment.
- Coordinate package delivery and pickup.
- Maintain office files.
- Carry out terrorist checks.
- Ensure that SFCG’s inventory list is updated at regular intervals
Core Competencies
- Demonstrate integrity and promote SFCG values and ethical standards;
- Promote the vision, mission, and strategic objectives of SFCG.
- Demonstrate capacity to adapt to a multicultural context, and tolerance and respect to issues related to gender, religion, race, and nationality.
- Treats all people fairly without favoritism and solves problems in collaborative ways.
Required Skills and Experience
Success Indicators?
We expect:
- A pleasant demeanor
- An attitude of honesty and integrity
- The ability to identify and solve problems on an immediate basis
- Fluency in oral and written English is essential;
- Good knowledge of other local languages might be an asset.
- A minimum of HND / BA/ Bsc holder with a good knowledge of admin functions
- Previous experience as an Admin & Logistics Assistant or similar experience
- Highly organized and systematic with excellent attention to detail.
- Excellent interpersonal and communication skills, both written and oral.
- Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
- Ability to perform minor administrative tasks
- Ability to accomplish tasks with minimal supervision
- Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
- Ability to perform general duties including logistics support.
- Ability to stock and label office supplies and keep a proper stock record to ensure ample supply to carry out duties.
- Accountability
- Attention to detail
- Energy
- Quality of work
- Initiative
Required Competencies
- Attention to detail: The ability to process detailed information effectively and consistently
- Cooperation: The ability to work effectively with others to achieve a shared goal even when the object at stake is of no direct personal interest
- Quality of work: Work is performed accurately, neatly and on time. Work is consistent, complete, and requires minimal checking and correction
- Job Knowledge and technical skills: Understands the job requirements and policy requirements. Has specific content knowledge where appropriate
- Organization of work: Manages his/ her time effectively and takes initiative, finding innovative ways to get the job done. Demonstrates self-reliance and resourcefulness
Application Closing Date
17th April, 2023.
===
===
2). Finance Assistant
Location: Abuja
Employment: Type Full-Time
Job Description
- The position holder will be responsible for a range of bookkeeping responsibilities as well as providing support on finance and project budget management functions. Carrying out and recording relevant financial transactions as well as coordinating the financial coding of these transactions will all be part of your daily routine.
- You will oversee the maintenance and reconciliation of bank records and, as SFCG receives funding from a number of donors.
- You will also be responsible for maintaining ledgers and contributing to the regular financial reporting.
Roles and Responsibilities
- Support the Finance Lead in the effective financial management of the project.
- Ensure proper documentation of vouchers and receipts, financial reporting, proper coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits;
- Work closely with the Admin and Logistics unit to ensure timely payments for goods and services rendered to SFCG;
- Support Finance Lead to strengthen financial and accounting systems – identifying gaps, weaknesses, and issues and recommending and implementing solutions;
- Ensure compliance with SFCG and donor accounting requirements.
- Undertake regular reconciliation and other expenditures and income, according to agreed timeframes and standards.
- Ensure timely remittance of PAYE, Pension, WHT, NSITF, and NHF on a monthly basis.
- Collaborate with SFCG finance teams in order to fulfill payments and other project expenditures.
- Ensure that all expenditure is charged to the correct budget line.
- Liaise with the Finance Lead to ensure smooth and proper coordination related to regular payments and purchases
- Ensure overall financial compliance and management across the consortium
- Conduct internal verification within the consortium to ensure costs eligibility and compliance
- Support the reporting process by ensuring all documents supporting transactions are collated, reviewed, and reconciled before submission to the Finance Lead for upload to the system.
- Support the Finance Lead to maintain a tracker of all subcontracts and other activities under grants.
- Review and monitor budget performance by analyzing variances between approved budgets and actual expenditures.
- Manage transactions effectively and efficiently to ensure quality reporting.
- Do a proper archiving of all supporting documents
- Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.
Other Relevant Requirements
- Bachelor’s Degree in Accounting & Finance, Banking and Finance, or Business Administration and Management. An ICAN, ANAN, or ACCA Certification or a Master’s Degree in Accounting would be an added advantage.
- 1 year or above of professional experience providing financial, administrative, logistical, and/or operational support
- Experience working in an NGO or civil society is a plus
- Experience working with little or no supervision
- Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post-conflict development contexts
- Excellent in English (oral and written)Ability to plan, organize work, communicate, and reports effectively (both in writing and verbally)
- Proven ability to prioritize tasks and meet deadlines; team player and effective communicator,
- Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
- Good reporting capacity and experience
- Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
Application Closing Date
17th April, 2023.
===
===
3). Design, Monitoring, Evaluation and Learning (DMEL) Manager
Location: Abuja
Employment: Type Full-Time
Team Summary
- The Design Monitoring Evaluation and Learning (DMEL) team plays a key role within the program department to support projects’ adaptation based on evidence that Search’s Global Programs generate in each country.
- DMEL implements best practices in monitoring, research, and evaluation, and contributes to the broader organizational learning across programs; under technical support and in collaboration with the Institutional Learning Team (ILT). DMEL also contributes to business development processes ensuring the quality of program design which integrates lessons learned and evidence collected and alignment with global and conflict geography strategies.
- DMEL is responsible for ensuring the alignment of country programs with global standards, including the Evidence and Learning Protocols and the Global Impact Framework (GIF). The team is led by the Manager/Senior Manager under the leadership of the Director of Programs/Country Director/Manager.
- The team engages at multiple levels of the program structure and with other departments within the country’s structure, such as finance, HR, logistics, etc.
Responsibilities
- Leader responsible for country MEL strategy, M&E portfolio management, and health & sustainability of the DMEL unit;
- Ensure the upholding of organizational DMEL standards, in close collaboration with ILT;
- Coordinate in a matrixed structure within and across teams at the country level to pursue goals in collaboration with a wider set of teams and departments;
- Define expectations for coordination across departments, within the department, and within teams;
- Lead the process of reflective practice and evidence-based programming through quarterly reflection meetings and other means of sharing innovative M&E methods and approaches
- Set core skills and leadership development goals with direct reports and create opportunities for staff to pursue goals throughout the year; Pursue skills development goals to enhance field leadership annually.
Contributions
Program Execution & Learning:
- Play a lead role in country program development and sub-strategy development, implementation and review, seeking alignment with the organizational strategy.
Planning:
- Lead planning for M&E activities and products within the portfolio, ensuring alignment between resource allocation and deliverables.
Organizational Performance:
- Lead team guidance and action planning to identify and address bottlenecks to performance;
- Ensure objectives for personnel are aligned with organizational performance measures and that team results are pursued in line with organization and department results.
Evidence & Impact:
- Manage M&E deliverables within the portfolio to ensure that they enhance our ability to speak to impact and build evidence for our field in line with Search standards, following expectations for quality;
- Lead the implementation of the M&E strategy for the relevant conflict geography;
- Produce, review, and approve learning products and deliverables that directly contribute evidence in line with the country’s needs and the organization’s learning agenda.
Technical Positioning:
- Develop initiatives that support capacity building for staff to improve our impact and program quality, in line with organizational standards and the Global Impact Framework;
- Collaborate with the ILT department on initiatives that support staff to enter and build skills within networks of technical expertise in the organization;
- Supervise data entry and data management, ensuring the regular update and use of the Grant Management System;
- Serve as a leader within technical networks to channel Search learning back into programming, serve as a focal point of technical expertise with external groups, and position Search as field leader affecting policy and practice at the country level;
- Ensure staff build professional skills within the organization’s learning platform and lead the development of relevant training and resources for technical growth.
New Frontiers:
- Engage in the business development process, leading and reviewing drafts, with a focus on feeding evidence and lessons learned back into the programmatic design;
- Participate in and serve as M&E representative at relevant events and initiatives developed with country partners.
- Develop partnerships with high-quality institutions and stakeholders that demonstrate field leadership at the country level, and organize events and initiatives around future opportunities and trends.
- Infuses organizational values into all work.
- Other duties that are broadly in line with the above key contributions as assigned.
Education and Experience
- Typically BS / BA with a minimum of 9 years experience.
Competency Behavior Indicators (Knowledge, Skills, and Abilities):
- Manages overall strategy and vision. Provides functional and program/project management. Anticipates and plans for needs and takes action accordingly. Provides guidance to direct reports or matrixed team members.
- Develops and maintains collaborative relationships with vendors, organizations, professional associations, partners, funders, and Search’s network of experts critical to the area of purview.
- Modifies a planned course of action in response to new information or new circumstances.
- Responds to changing circumstances and expectations readily.
- Articulates Search/function program/project goals and objectives within and external to Search. Develops program objectives that reflect broader Search strategies and approaches.
- Provides input for standards across functions globally within Shared Services teams and with a view from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
- Overcomes obstacles using ethical practices; formulates and evaluates morally and ethically justified solutions.
- Assesses risks and opportunities to lead decision-makers to a favorable outcome.
- Checks the accuracy of one’s own and others’ work and sets up systematic checks and balances to support content and data integrity.
- Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.
- Works with employees to set and communicate performance standards that are specific and measurable.
- Anticipates the consequences of situations and plans accordingly.
- Analyzes the costs, benefits, risks, and chances for success in making a decision.
- Provides coaching and mentoring to staff.
Type and Nature of Contacts
- Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
- Represents, as assigned, selected programs or projects and other organizations, including external meetings, conferences, donors, vendors, and international and local partners.
- Interacts with the country office and regional staff.
Working Conditions and Physical Requirements
- Usual office environment conditions; ability to travel 30%.
Supervisory and Budget Responsibility
- May supervise one or more staff members.
Deadline: Not Specified.
How to Apply: Interested and qualified candidates should use the links below to apply: