Company Info
The African Development Bank Group (AfDB) is a regional multilateral development financing agency founded in 1963 with the mission of promoting the individual and collective economic and social development of African countries.
1). EOI – HR Systems Administrator – PTCS
Location: Remotely work
Consultant type: Individual Consultant
Job family: HR Management
Background
HR Operations (PTCS.2):
- HR Operations Division (PTCS.2), drives HR services for Bank staff and help achieve the results that will get the Bank closer to accomplishing its development goals.
- The strategic objective is to align the IT delivery strategy along with the Bank’s business strategy, to increase the organizational effectiveness through efficient use of the HR Information Systems.
- To support global operations, the current application landscape encompasses the core technologies include SAP 4/Hana, SuccessFactors, WordPress, Note JS, React JS, Python, HTML, CSS Frameworks, PHP, SQL Server, ORACLE, Business Objects, Tableau, EPI-USE Query Manager, SharePoint and many others.
Objective
- HR Operations Division (PTCS.2) of the African Development Bank requires the services of a Systems Administrator Consultant for the assignments outlined below.
- The selected consultant will be responsible for the ongoing operation and administration of existing IT systems, supporting (or conducting) minor configuration and change requests.
- He/she will participate in research and development to enable ongoing innovation and will support the implementation of HRIS projects and provide timely, accurate generation and dissemination of reporting activities. This includes providing quality assurance and control for deliverables, compiling sensitive high impact reports.
Scope of the Services
The consultant’s duties will be as follows:
- Participate in daily activities concerning the implementation of the HR applications in the different HR business areas (Personal Administration, Recruitment, Performance Management, Training and Learning Management, etc.).
- Provide business analysis expertise to solve complex problems in corporate applications.
- Participate in design and testing of modification/changes in SAP SuccessFactors
- Follow up with the users and other key Bank staff in carrying out the quality assurance tests, and effect requested amendments and corrections.
- Participate to the HRIS development projects.
- Ensure seamless integration to existing enhancements and standard SAP modules already in within the Bank.
- Provide the required documentation.
- Participate in projects related to improving the quality of data or improvement and automation of periodic reports.
- Participate in ensuring the consistency and integrity of HR data, perform regular master data clean-up exercises, alerting HR organizational Units and stakeholders to regular
- updating and timely data entry in the system.
- Prepare the weekly and monthly reports on recruitment, staffing and master data changes.
- Compile and preserve the statistical data on staffing.
- Assist in the provision of data on staffing and recruitment for institutional records.
- Create analytical models using reporting tools and data mining tools.
- Monitor key performance indicators for the human resources department.
- Participate in the development of training materials for HRIS applications and train users.
- Ensure knowledge proper transfer to Bank’s Staff.
- Assist, as appropriate, to carry out various activities of client management.
Deliverables
The following is the list of expected deliverables during the assignment:
- Participate in research and development to enable continuing innovation SAP SuccessFactors ecosystem.
- Conduct minor developments and implement upgrades on SuccessFactors as required in consultation with various Teams.
- Track SAP SuccessFactors solution transitions, certificate renewals and usage reports.
- Support administration and communication tasks related to SuccessFactors and related modules.
- Draft workplan to identify and prioritize upgrades in Upgrade Center.
- Ensure that HR systems and related procedures comply with the organization’s processes, policies, regulations, and guidelines.
- Provide support to end users on Success factors platform.
- Change management and related tasks.
- Confidential compilation of all deliverables within the Department, this includes and is not limited to analytical reports for the use of the Management team and for other information purposes.
- Automate the generation of the monthly statutory reports and provide solutions that enhance the management/dissemination of HR Reporting.
- Monthly data audit report on master data changes.
- Overall HRIS and Master Data Management Standard Operating and assist, as appropriate, to carry out various activities.
- The consultant shall submit a monthly report on the progress on expected deliverables. Payment will not be processed without clear communication on the status of the deliverables.
Duration
- The assignment duration is expected for 1 year, renewable once subject to satisfactory performance and funds availability.
Location:
- The work will be carried out remotely from the Consultant Office or on site at the Bank’s Headquarters in Abidjan, Cote d’Ivoire.
Reporting:
- The consultants will have a reporting to the Chief HR Information Systems.
Profile of the Consultant
- An individual of high integrity, with demonstrable / confirmed understanding of the required actions that indicate attention to preservation of confidentiality. Confirmation of the perceived level of integrity and confidentiality may be requested from referees.
- Master/ Engineering Degree in HR, Information Systems, Quantitative methods, Finance, Business Management and/or equivalent work experience.
- Minimum of 5 years of relevant practical working experience in a large volume and busy computerized HR Unit.
- Strong analytical skills, and proficiency in the use of Bank standard software (Word, Excel, Access, PowerPoint, and web tools), preferable experience of SAP SuccessFactors.
- SAP SuccessFactors administration certification is a plus.
- Excellent knowledge and a good mastery of spread sheets, database software and related tools.
- Ability to be multi-tasking, compile, organize and prioritize under pressure with minimal supervision.
- Ability to meet strict deadlines and capacity to initiate and manage innovations and changes.
- Have a strong sense of rigor and accuracy, be proactive in implementing control and verification activities.
- Good interpersonal skills.
- Excellent written and oral communication skills.
- Fluent in French or English, with preferably a working knowledge of the other language.
Application Closing Date
5th June, 2023 at 17:00 hours Abidjan local time.
Note: For questions and requests for clarifications, kindly email: [email protected]
===
===
2). Expression of Interest for Senior Web Developer – PTCS
Location: Remotely work
Consultant type: Individual Consultant
Job family: Human Resources and Corporate Services
Scope of the Service
- The objective of the Consultancy will be to design major and minor web applications and components including the creation of visual elements required to design a web page, such as color schemes, text formatting, and layout.
- The development of customs enhancements, the analysis of current and future issues, and management of standards SAP objects to support HR processes and implement required changes.
The main objectives of the Consultant’s duties will be:
- Gather the Bank’s requirements.
- Select appropriate tools, templates, and standards to create advanced, well designed and engineered web pages and systems with specified content and layout.
- Design and develop the web solutions based on users’ specifications and objectives.
- Define the graphic guidelines and visual identity of HR web portal
- Design and create images, graphics, illustrations, and animations
- Ensure the visual and ergonomic standardization
- Develop the sketches and presentation mock-up
- Execute or arrange for the execution of the graphics solution
- Provide business analysis expertise to solve complex problems in corporate applications.
- Transport the developed solution from the Development platform to the Quality Assurance platform in the SAP landscape.
- Follow up with the users and other key Bank staff in carrying out the quality assurance tests, and effect requested amendments and corrections. Provide the required documentation.
- Ensure seamless integration to existing enhancements and standard SAP modules already in within the Bank.
- Develop related workflows and alert warnings for the approval processes.
- Design and develop any required Interfaces to enable proper data exchange between SAP S/4 Hana and others non-SAP systems using BAPI, PI PROXIES, WEB SERVICES or any SOA integration tools.
- Provide the required documentation.
- Ensure knowledge proper transfer to Bank’s Staff.
- When asked to do so, supervise junior consultants and report status on activities.
Required Skills and Competencies
- Master / Engineering Degree in Computer Science, Software Development or related Business fields and/or equivalent work experience.
- Minimum of 5 years’ experience in web applications design including graphics, layout, scripting, programming, etc.
- Practical experience in HTML tools, JavaScript, CSS, SQL, graphics creation, multimedia creation.
- Must be proficient in modern web and mobile development languages such as, React, Apache Cordova, Bootstrap and related technologies.
- Past experience in developing Humans Resources UX/UI applications and related process automation will be a plus.
- Solid knowledge in mobile and web application design.
- Solid understanding of navigation and GUI for maximizing usability and user experience. A seasoned designer with web and mobile skills is preferred Strong knowledge of image manipulation software
- Good interpersonal skills.
- Excellent written and oral communication skills
- Good knowledge about guidelines for website accessibility.
Deliverables
- The consultant shall submit a monthly report on the progress on expected deliverables. Payment will not be processed without clear communication on the status of the deliverables.
The following is the list of expected deliverables during the assignment:
- Well-designed web browser and applications that meet functional design specifications
- Plug-in and tools that enhance the utilization and data processing of the current SAP system
- Browser-based systems with the latest functionality and usability and good visitor frequency profile
- Process automation for streamlining Human Resources processes
- Tools and resources that enhance the delivery of the HRSS team (paperless and web based, deployed to all clients)
- System and program tests
- System and program documentation
- Assist to update the web portal, enhance systems, documents to accommodate the changes and assist, as appropriate, to carry out various activities.
Duration:
- The assignment duration is expected for 1 year, renewable once subject to satisfactory performance and funds availability.
Location:
- The work will be carried out remotely from the Consultant Office or on site at the Bank’s Headquarters in Abidjan, Cote d’Ivoire.
Application Closing Date
9th June, 2023 at 17:00 hours Abidjan local time.
Note
- Interested Individual Consultants may obtain further information at the address below during the Bank’s working hours: from 08:00 to 17:00 hours, Abidjan Local Time.
- For questions and requests for clarifications, kindly email: [email protected] with copy to: [email protected] ; [email protected] .
- Interested Consultants shall provide information on their qualifications and experience demonstrating their ability to undertake this Assignment.
Establishment of the Shortlist
- The eligibility criteria, the establishment of a short list and the selection procedures shall be in conformity with the Bank’s procedures for the acquisition of consulting services funded by the administrative or capital expenditure. Please, note that interest expressed by a Consultant does not imply any obligation on the part of the Bank to include him/her in the shortlist.
- A shortlist of three to six individual consultants will be established at the end the request of expressions of interest. The consultants on the shortlist will be judged on the following criteria on the basis of their updated resume:
- Level of education in general 20%
- Educational level compared to the field of mission 20%
- Years of experience in general 20%
- Number of years of experience relevant to the mission 40%
===
===
3). Principal Procurement Operations Officer
Position Number: 50064596
Location: Dakar, Senegal
Position Grade: PL4
The Complex
- The Senior Vice-Presidency (SNVP) is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results.
- The SNVP will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
- The SNVP will lead Senior Management discussions, decision-making processes and the implementation of keyboard and Management decisions.
The Hiring Department
- The SNVP supervises the Fiduciary and Inspection Department (SNFI), which acts as the custodian of the procurement (including procurement for private and public partnership) and financial management (FM) profession, and has the following responsibilities for its functions:
- Developing and interpreting policy, strategy and related guidance notes and manuals;
- Preparing annual post review reports on the Bank’s FM and procurement operations for the Board;
- Developing training strategy for internal and external clients;
- And dialoguing with external and global partners with a view to building partnerships and fostering harmonization;
- Providing the secretariat for the Procurement Review Committee (PRC); and
- Inspecting and reporting on the performance of procurement and FM activities undertaken by the regions.
- The Principal Procurement Operations Officer is responsible to ensuring that the project procurement activities financed by the Bank are compliant with the Bank’s procurement policy.
- This is done by advising on procurement arrangements and reviewing procurement decisions within the project/program operations cycle from the identification to completion stages.
- The incumbent also contributes to the preparation of the Bank’s Country Strategy Paper, and to building procurement capacity of Borrowers which includes training of Borrower staff, advising on project related procurement matters, and assessing and strengthening the Borrower’s procurement systems.
- The Principal Procurement Operations Officer reports administratively to the Country Manager, Senegal Country Office (COSN) and functionally to the Division Manager – Procurement (SNFI.1).
Key Functions
Under the direct technical supervision of the Regional Procurement Coordinator, the Principal Procurement Operations Officer will in his/her duty station:
- Advise the various Sector Divisions involved in the supervision of Borrowers project implementation activities as required by the relevant Presidential Instructions.
- Advice Borrowers, Suppliers, entrepreneurs, Consultants, Contractors and other Entrepreneurs on all aspects related to the procurement of goods and services under Bank Group funded project.
- Participate in Preparation and Appraisal missions for projects with complex procurement components with a view to assisting Borrowers and Sector Divisions Staff to define the most appropriate modalities for procurement.
- Prepare the procurement chapter in the Project Appraisal Report.
- During the project/program preparation cycle missions, assessing the adequacy and effectiveness of the procurement capacity at the Executing Agencies and Project Implementation Unit as well as provide advisory technical support to the project/program team on matters of procurement as an input to a new project.
- Participate in the project/program Launching Mission to assist the project/program team in developing capacity building of the Executing Agency in procurement.
- Review, provide comments and participate in working group meetings of lending and non-lending activities reports.
- Receive, review and clear all tender related documents requiring the Bank’s “No Objection”, “Approval” or “Action” under the Procurement Policy of the Bank, in accordance with the Delegation of Authority Matrix; monitor practical aspects by assisting the Projects’ Task Managers to supervise the procurement activities carried out by Borrowers throughout the project cycle.
- Conduct the assessment of country procurement systems and prepare relevant reports using MAPS indicators for approval by the Manager and Director of SNFI; assist regional member countries (RMCs) for their procurement reforms and mobilize financial resources for this assistance.
- Undertake Assessment of Executing Agencies (EA) procurement capacity for each project – With the increasing emphasis on post-review of contracts for improved project implementation this activity, which can only be undertaken by Procurement Specialists will increase in content.
- Maintaining an on-going system of monitoring the compliance with the Bank’s Procurement Policy by the Borrowers and actions taken by project management to implement internal and external audit recommendations and reporting on the status of implementation.
- Facilitate and undertake training seminars /workshops for Borrowers and Bank Staff as well as certification of Bank’s procurement staff.
- Ensure that procurement information and data entering in SAP by sector experts are effective, correct and accurate.
- Undertaking Annual Post Procurement Review Report on on-going projects with a view to advising management on lessons learnt.
- Contribute to the efficient use of Information Management Systems for processing procurement requests and generating accurate procurement data for SNFI reports.
Requirements
- Hold at least a Master’s Degree in Engineering, Public / Business Administration, Law, Procurement, Economics, or related fields.
- A minimum of six (6) years of relevant professional experience in providing procurement support and advice to the preparation and implementation of programs and projects financed by the Bank or any other similar institution in developing countries.
- Proven familiarity with and solid experience in the practice of procurement of goods and works and the acquisition of consultancy services under donor-funded development projects/programs; it would be desirable to have knowledge of Bank Procurement policy.
- Experience in supervising and effectively managing implementation of developments projects and programs.
- Having private sector experience (e.g., PPP operations etc.) will be an added advantage.
- Ability to be flexible, open-minded with integrity, client and results oriented for achieving both Bank’s and Borrowers’ objectives.
- Effective consulting and advisory skills that enable Sector Staff and Borrowers to build their confidence and skills to deal with procurement issues.
- Good networking skills and judgment are required while working within teams and when building professional relationships with procurement specialists and sector specialists working in the Region.
- Ability to communicate effectively (Written and Oral) in French, with a working knowledge of the English language.
- Competence with standard MS Office software (Word, Excel, PowerPoint), preferably combined with knowledge and experience of SAP operations.
Application Closing Date
25th June, 2023
===
===
4). Chief Financial Management Policy Officer
Position Number: 50071203
Location: Abidjan, Cote d’Ivoire
Position Grade: PL3
The Complex
- The Senior Vice-President is responsible for supporting the President in the day-to-day management of the Bank Group to achieve it strategic objective, and drive performance culture that will align all processes and systems to deliver high impact results.
- The Senior Vice-President will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
- The Senior Vice-President will lead senior management discussions, decisions-making process and the implementation of key management and Board decisions.
The Hiring Department / Division
The Senior Vice-President supervises the Fiduciary Services and Inspection Department, which acts as the custodian of the procurement (including procurement for private and public partnership) and financial management profession, and has the following responsibilities for its functions:
- Developing and interpreting fiduciary policy, strategy and related implementing documents (Manuals and Tools), including serving as the secretariat of the Procurement Review Committee (PRC);
- Providing fiduciary support to operations complexes (Sector Departments, Directorate General) during the whole project cycle, including country strategy papers, to ensure that fiduciary arrangements comply with Bank Fiduciary (Procurement and FM) policies and procedures;
- Developing and implementing fiduciary capacity building strategy for Bank Staff and Regional Member Countries (RMCs);
- Inspecting and reporting on the performance of fiduciary activities undertaken by sector departments and the regions, including preparing annual post review reports on these activities for Board presentation that will contribute to building credibility and trust of the Bank in the countries and with other stakeholders; and
- Dialoguing with external and global partners with a view to building partnerships and fostering harmonization.
The Positions
- Under the general supervision of the Director of the Fiduciary Services and Inspection department, the incumbent will play a leading role in:
- The design of a comprehensive and structured body of financial management policies and procedures applicable to Bank’s financed projects and programs, including revising the current framework or conceiving additional policies, strategies or guidelines on financial management
- The implementation of aid effectiveness agenda through harmonization of donors practices and encouraging the use of country public financial management systems on one hand and supporting the capacity building strategy of oversight institutions at the continental level on the other hand
- The conception of specific financial management policies and procedures destined to support the High 5s and the Ten Years Strategy.
Key Functions
- Provide key contributions in developing, reviewing, updating and implementing changes in the Bank’s financial management (FM) policies, procedures and guidelines regarding the fiduciary safeguards.
- Influence the design and execution of major policy initiatives in the region and across the Bank
- Conceive, develop and promote innovations in Bank policies on financial management to improve its involvement and borrower’s accountability on FM issues.
- Provide assistance in the development of policy and strategies for financial management thematic areas in Regional Member Countries in consultation with relevant government agencies.
- Provide assistance in conducting dialogue with government officials in Regional Member Countries on policy and reforms with respect to the areas of financial management.
- Participates in ground-breaking or precedent setting missions and plays a key role in developing innovative practical approaches to difficult policy and operational issues at the Regional, Country and/or Sectoral levels.
- Develop strategies for harmonizing financial management approaches with other donors, playing a leading role in departmental or institutional task forces on developing and implementing policies and practices, FM safeguards and the efficiency and effectiveness of business processes.
- Act as resource person on financial management issues, providing interpretation of related Bank guidelines, resolution of complex financial management issues.
- Assist in the definition of the Bank strategy on supporting the accountability institutions as Professional Accountancy Organizations, Supreme Audit Institutions, Parliaments and Civil Society Organizations in close consultation with the International Federation of Accountants, the International Organization of Supreme Audit Institutions and other development partners;
- Develop training plans and materials for Bank staff on financial management policy and procedures issues;
- Contribute to the preparation of documents for consideration by the Board on financial management documents on policy and strategy;
- Contribute to preparing the Annual Report of the Bank and the various other bank reports;
- Report on the implementation of the financial management related Policy approved by the Board of Executive Directors.
Requirements
- A minimum of a Master’s Degree in Accounting, Finance, Business Administration, Economics or a related discipline and a minimum of a professional accounting certification (CPA, CA, ACCA, Chattered Accountant);
- A minimum of seven (7) years of relevant experience, with particular expertise in designing, supporting and implementing financial management operations of which at least three (3) in international financial Institutions. The incumbent shall have a sound knowledge of the African Development Bank’s FM Policy and Procedures or other similar development institution. Experience in supporting private sector operations (banking, auditing, finance, microfinance institutions, agriculture, electricity, water) would be an added advantage;
- Proven ability to implement country or sector level financial management analytical and capacity building initiatives;
- An understanding of cross-cutting issues beyond financial management (e.g. procurement, governance, donors’ practices) at sector/country level;
- Good knowledge of International Financial Reporting Standards, International Public Sector Accounting Standards, International Standards on Auditing, International Standards of Supreme Audit Institutions;
- Good knowledge of key aid effectiveness issues especially harmonization of donors’ practices and alignment to borrowers systems;
- Communicate and write effectively in French or English, with a good working knowledge of the other language;
- Competence in the use of standard Microsoft Office Suite applications.
Deadline: 25th June, 2023
How to Apply: Interested and qualified candidates should use the links below to apply: