Company Info
Large organization
200 + Employees
The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
1). Head of Division – Women and Gender Policy & Development
Req Id: 2346
Locations: Addis Ababa, Ethiopia
Reports to: Director, Woman Gender and Youth Development
Directorate/Department/Organ: Woman Gender And Youth Development
Division: Women and Gender Policy & Development
Number of Direct Reports: 2
Number of Indirect Reports: 3
Job Grade: P5
Number of Positions: 1
Contract Type: Regular
Purpose of Job
- Directs and manages the daily operations of the Women and Gender Policy & Development Division in order to achieve the strategic objectives of the directorate and the AU’s overall goals.
Main Functions
- Designs and implements policies, programs, and projects to achieve the directorate’s strategic objectives.
- Manages and supervises employees within the division, ensuring the timely delivery of the directorate’s goals and effective staff performance evaluation.
- Designs policies, strategies, and programs to contribute to the effective implementation of relevant AU Policy Organs Decisions.
- Ensures the delivery of the division’s annual targets in line with the directorate’s overall goals and ensures robust and timely monitoring and reporting.
- Provides technical leadership and ensures efficient functioning of all Units within the Division.
- Manages the work of the Division and supervises direct reports to ensure their effective performance in line with the organization’s performance management policy and system.
- Engages stakeholders within Members States and Regional Economic Communities (RECs)/Regional Mechanisms (RMs) and relevant international organisations in designing and implementing strategies.
- Maintains thematic partnerships in support of the mandate of the Division.
- Maintains regular working relations with senior stakeholders in Member States and partner institutions in the execution of the Division’s mandate.
- Represents the organisation and communicates its position at conferences.
- Contributes to the preparation of periodic financial and budget execution reports and monitors budget execution at division level.
- Ensures the effective management of funds contributed to the organization.
- Manages risk within the division and recommends mitigation strategies.
- Contributes to the development of the departmental business continuity plan and ensures implementation at division level.
- Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.
Specific Responsibilities
- Manages all activities within the Division and works closely with other members of the Directorate to ensure successful outcomes of the annual plan of work and other expected results.
- Supervises the work of staff within the Division by providing leadership, technical guidance, and professional development support.
- Designs strategies and efforts in implementing the gender strategy for the AU and mainstreaming it into the organization’s work in the short, medium, and long term, including defining programmes of work, resources, and budgets for the stated periods.
- Creates tools and methods of work to enable the Division and Directorate to stay abreast of emerging issues, forecast future needs, focus its efforts on strategic and transformational initiatives, and create targeted and strategic relationships based on complementary areas of strength.
- Provides technical support and guidance to the Commission, Member States, and Regional Economic Communities in defining actions and developing synergies with existing policies required to successfully implement the AU’s commitments set forth in Agenda 2063, other existing policy instruments, and in relevant Decisions and Declarations from Policy Organs.
- Advises the Division as well as the Directorate on initiatives that further the implementation of the gender strategy including campaigns, media engagements, strategic relationships, policy and research papers, technical and financial support.
- Prepares substantive inputs (quality briefings, discussion papers, and policy documents) into key strategic AU documents and ahead of statutory technical and consultative and other officially approved meetings through comprehensively analyzing and researching issues under review as well as the political, social, and economic situation on the continent and in Member States from a gender perspective.
- Develops and recommends initiatives that boost sharing of experiences and cross-organizational learning and strategy design to advance the gender agenda and ensure all issues are comprehensively addressed.
- Prepares substantive policy guidance notes, contributes to advocacy and communications materials highlighting trends and developments on gender equality and women’s empowerment at global, regional, and continental levels.
- Manages and establishes partnerships with other experts and stakeholders (e.g., governments, research institutes, academia, UN system and other international organizations, NGOs, the private sector, etc.) to discuss emerging topics related to gender equality and women’s empowerment.
Academic Requirements and Relevant Experience
- Master’s Degree in gender and development, political science, anthropology, social science, project management, policy planning and management, and economics.
- A minimum of twelve (12) years of appropriate experience in the relevant field of the job with strong knowledge of African Development context at national, regional, or international level, of which at least seven (7) years should have been served at the managerial level and five (5) years at the supervisory level.
Required Skills:
- A demonstrated ability to initiate and promote collaborative approaches between geographically and culturally disparate partners.
- Ability to establish and maintain effective partnerships and working relations both internally and externally.
- Ability to develop and delegate clear program goals, plans, and actions, including budgets, that are consistent with agreed strategies.
- Ability to effectively lead, supervise, mentor, develop, and evaluate staff.
- Proficiency in one of the AU working languages (English, French, Arabic, Portuguese, or Spanish), fluency in another AU language is an added advantage.
Leadership Competencies:
- Strategic Perspective
- Developing Others
- Change Management
- Managing Risk
Core Competencies:
- Building Relationship
- Foster Accountability Culture
- Learning Orientation
- Communicating with Impact
Functional Competencies:
- Conceptual Thinking
- Job Knowledge and Information Sharing
- Drive for Results
- Fosters Innovation
Application Closing Date
13th September, 2024.
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2). Director of the Institute (PAUGHSS)
Req Id: 2344
Location: Yaounde, Cameroon
Reports to: Rector
Directorate/Department/Organ: PAU
Division: PAUGHSS
Number of Direct Reports: 1
Number of Indirect Reports: 0
Job Grade: P5
Number of Positions: 1
Contract Type: Regular
Purpose of Job
- The incumbent is responsible for the effective management of the Institute’s human and financial resources, properties, equipment, and facilities ensuring the effective and timely implementation of the PAU Council and Rectorate decisions at the level of the Institute.
Main Functions
- Coordinate the PAUGHSS activities and ensure timely delivery of set goals.
- Manage the work of the Office and supervise direct/indirect reports to ensure their effective performance as per the organization’s performance management policy and system.
- Contribute to the design of strategies and policies consistent with the PAU’s goals, in order to address identified issues.
- Contribute to the development of the PAUGHSS business continuity plan and ensure its implementation.
- Ensure risk management and recommend mitigation strategies.
- Develop new and expand on existing activities as components of the strategies and policies.
- Engage stakeholders within Member States and RECs in designing and implementing strategies.
- Represent the organization and explain its position at conferences.
- Mobilize resources from donors to implement strategies and activities.
- Contribute to the preparation of periodic financial and budget execution reports and monitor budget execution at the division level.
Specific Responsibilities
- Play a leadership role in liaising between the host university, host country, and the PAU Rectorate and ensure effective coordination between the Coordinators of all Programme Departments and Centres under the Institute.
- Preside over the Annual General Meeting of the Coordinators of Programme Departments and Centres of the Institute to draw up the report of the Institute, including an activity report covering the work of the Institute for consideration to the Rector and submitted for decision by the PAU Senate.
- Regularly prepare and submit activity reports on the work of the Institute to the Rectorate.
- Report annually to the Rector on the individual academic accomplishments of academic and research staff employed at the Institute and its Centers.
- Ensure the implementation and periodic monitoring of the PAU multi-annual strategic development plan at the level of the Institute, its Programme Departments, and Centers.
- Oversee the preparations of the budget and financial reports of the Institute.
- Ensure the commitment and release of funds for which provision has been made in the budget approved by the AU Executive Council and serve as the authorizing officer for the Institute.
- With the approval of the PAU Rector, sign agreements pertaining to voluntary donations or contributions from governments, national or international organizations, or any other private or public donor organization for the benefit of the Institute.
- Keep accurate records on the academic progress of each student and make recommendations to the relevant PAU organs for appropriate actions where necessary.
- Provide overall oversight and leadership in the activities of the examiners, including the appointment of Boards of Examiners or juries for postgraduate theses, projects, or other related academic or research work.
- Supervise the planning and development of academic programs, policies, procedures, and guidelines.
- Plan the evaluation and review of academic programs and curriculum.
- Liaise with national, regional, continental, and international accreditation and quality assurance agencies.
- Coordinate the evaluation processes for faculty hiring, promotion, and tenure, and make recommendations.
- Participate as an ex-officio member of the PAU council.
- Perform other related tasks and related responsibilities as may be assigned by the Rector PAU or as may be necessary for the efficient functioning of the Institute.
Academic Requirements and Relevant Experience
- PhD holder and full professor in the fields of social sciences and humanities, legal sciences, or economics from a recognized university, with twelve (12) years of relevant post-graduate progressive academic experience, of which seven (7) years are at a senior academic leadership position, in a recognized university.
- Having held administrative positions such as Head of Department, Deputy Dean or Dean of faculty, or Director of academic programs or their equivalent will be an added advantage.
- The candidate must have a prominent academic profile with evidence of high-quality research work in the course of his/her career.
- Experience in fund-raising for international projects is desirable.
- A project management certificate is an added advantage.
Required Skills:
- Highly conversant in the cultures and changing landscapes of higher education internationally.
- Working knowledge of policy analysis and development and program/project management, implementation, and monitoring.
- Strong background of research and publications, a prominent profile in the relevant academic community, and a proven record of effective leadership and management experience at a senior level in an academic/research institution.
- Ability to communicate orally with strong interpersonal skills.
- Ability to express ideas and formulate plans by means of clear and effective writing and oral presentations.
- Ability to draft conceptual and detailed reports/papers and review/edit the work of others.
- Ability to prepare rationale with respect to key financial and administrative decisions.
- Ability to negotiate effectively.
- Ability to keep abreast of available technology and understand its applicability to the work of the Organization.
- Ability to actively seek, identify, and apply appropriate technology to improve program delivery.
- Good computer literacy.
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) is required; Knowledge in another AU language(s) is an added advantage.
Leadership Competencies:
- Strategic Insight
- Developing Others
- Change Management
- Managing Risk
Core Competencies:
- Building Relationships
- Foster Accountability Culture
- Learning Orientation
- Communicating with Impact
Functional Competencies:
- Conceptual Thinking
- Job Knowledge and Information Sharing
- Drive for Results
Application Closing Date
13th September, 2024.
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3). Finance and Administration Officer
Req ID: 2362
Locations: Douala, Cameroon
Employment Type: Full-time
Reports to: Senior Finance Officer, (Finance Directorate) (functionally)/ Project Coordinator, ECCAS Unit (line supervisor)
Directorate/Department: Finance
Division: External Resource Management
Number of Direct Reports: 2
Number of Indirect Reports: 0
Job Grade: P2
Purpose of Job
- The African Union Commission (AUC) has secured funding from the European Union for the implementation of the Global Framework for Climate Services (GFCS) through the Intra-ACP Climate Services and Related Application programme.
- The programme addresses the issue of climate information throughout the entire supply chain of climate services covering generation and provision of climate services, access to information, user interface platforms, and capacity enhancement of critical players including, but not limited to, Regional Economic Communities (RECs), the National Meteorological and Hydrological Services (NMHSs) of Member States, and Regional Climate Centres (RCCs).
- It aims to enable Member States to develop and incorporate science-based climate information and prediction into development planning and decision-making at all levels, and to better manage risks of climate variability and change, Furthermore, it enhances policy and decision-making at continental, regional, national, community, and individual levels.
- The AUC is responsible for the overall continental coordination of the programme implementation, which includes the development and application of weather and climate information services; facilitation of capacity building for RECs and Member States; fostering sharing of best practices and coordinating knowledge management; procurement and supply of equipment for Member States and Regional Climate Centres; establishing and operationalization of the continental monitoring and reporting framework; facilitation of preparation of Africa State of Climate Reports and Outlooks; prudent management of financial resources; and monitoring and evaluation.
Main Functions
Under the authority and supervision of the Head of External Management Division (Finance Directorate) and the ECCAS Project Coordinator and in close collaboration with the members of the Project Management Unit, the tasks and responsibilities of the Finance and Administration Officer will be to:
- Coordinate administrative, financial and accounting work for the entire project and ensure handling of same within the provisions of the AU rules.
- Monitor the execution of the budget.
- Organize and set up the financial, material and accounting management system.
- Ensure that the financial procedures are in accordance with the rules agreed with the AUC and ECCAS and are applied by the project coordination unit.
- Ensure financial monitoring of the various contracts awarded by the Project in collaboration with the expert in charge of procurement.
- Control all expenditure documents before any payment.
- Control the accounting documents to ensure their viability, their accuracy and their correct allocation before their accounting.
- Facilitate the conduct of assessment and audit missions by providing them with all the necessary documents or information in a timely manner.
- Prepare information for the Auditors, draft responses on audit queries and takes the lead in making proposals for resolving audit findings and implementation of their recommendations.
- Prepare correspondence and memoranda relating to internal control procedures.
- Work as focal person in facilitating procurement processes ensuring compliance to the Procurement Manual.
- Work as focal person on human resource management matters (staff administration, contract management, benefits and entitlements, performance management, employee relations), provide advice to the Project Coordinator and staff, in line with the AU Staff Rules and Regulations.
- Prepare and organize the deployment of the staff of the coordination unit.
- Develop and implement a training plan for financial management staff and monitor its execution.
- Supervise the classification and archiving of accounting documents.
- Comply with the provisions of the grant agreement and have administrative, financial and accounting procedures followed.
- Maintain close contacts with the AUC Headquarters for all questions relating to financial management and disbursements of the project.
Specific Responsibilities
- Ensure that payments and committed expenses are processed as per the administrative and financial procedures of the programme, in conjunction with the ECCAS financial pool.
- Coordinate and monitor disbursements plan to beneficiaries: review of disbursement requests and follow-up on payments and funds replenishments.
- Analyze all financial supporting documents received and ensure their proper filing.
- Review of the financial documents and ensure that all payments, receipts and adjustments under are adequately supported.
- Maintain and generate accurate financial records, in line with the AU Financial Rules and Regulations and International Public Sector Accounting Standards (IPSAS).
- Participate in the establishment and management of contracts and agreements with programme partners.
- Supervise the preparation and submission, at the optimal pace and means, of requests for withdrawal of funds and direct payments.
- Ensure the availability of funds and manage cash flow.
- Prepare bank reconciliation statements of the programme accounts.
- Prepare the budget execution report and monitor proper budget utilization to ascertain that budget appropriations are not overspent.
- Analyze and comment on discrepancies between forecasts and financial achievements.
- Maintain the personnel files.
- Facilitate the conduct of assessment and audit missions by providing them with all the necessary documents or information in a timely manner.
- Prepare information for the Auditors, draft responses on audit queries and takes the lead in making proposals for resolving audit findings and implementation of their recommendations.
Academic Requirements and Relevant Experience
- Candidates must possess a minimum of a University Bachelor Degree in Finance, Accounting, Commerce or Business Administration from a recognized University with a minimum of three (3) years of relevant professional experience. Alternatively, a Masters degree qualification is accepted with two (2) years relevant work experience.
- Exposure to supervisory responsibilities.
- Strong knowledge of International Public Sector Accounting Standards (IPSAS) is highly desirable.
- Possession of professional qualification/certification will be considered as an advantage.
- Demonstrable experience working with standard software (Word, Excel, Access, and PowerPoint) and working knowledge of ERP (preferably SAP) is desirable.
- Experience in performing financial and accounting tasks for donor-funded projects (including EU-funded projects) is desirable.
- Knowledge and understanding of procurement processes as well as human resource management elements.
Required Skills:
- Conscientious in observing deadlines and achieving results.
- Capacity for financial analysis, communication, and drafting of financial reports.
- Excellent interpersonal skills and ability to work in a multicultural environment.
- Sound planning and organizational skills.
- Experience in performing financial and accounting tasks for donor-funded projects (including EU-funded projects) is desirable.
- Experience in project management.
- Demonstrable experience working with standard software (Word, Excel, Access, and PowerPoint) and working knowledge of ERP (preferably SAP) is desirable.
- Proficiency in English and/or French (ECCAS working languages). Fluency in another AU language (Arabic, Portuguese, and Spanish) is an added advantage.
Leadership Competencies:
- Strategic Insight
- Developing Others
- Change Management
- Managing Risk
Core Competencies:
- Teamwork and Collaboration
- Accountable and Complies with Rules
- Learning Orientation
- Communicating with Influence
Functional Competencies:
- Analytical thinking and problem-solving
- Job Knowledge and information sharing
- Drive for result
- Continuous improvement focus
Deadline: 26th August, 2024.
How to Apply: Interested and qualified candidates should use the links below to apply: