Company Info
Turnkey Africa Limited is a leading Pan African organization with an all-tier client base across seven countries. With 22 years of experience in providing software solutions to the insurance business, we consider ourselves a strategic partner to the industry, providing thought leadership, advisory services, personalized customer relations, and customized products to all our clients. Our consultative approach and belief in deep interactions make us be within reach of our clients, improving our response time and ultimately delivering unique niche products that deliver business strategies and opening horizons for future growth.
Title: Office Assistant
Location: Lagos, Nigeria
Department: Admin
Employment Type: Full-Time
Minimum Experience: Mid-level
Reports to: GM Nigeria
Supervises: None
Member of: None
Job Purpose
- The core responsibility of this role is to support the General Manager and perform a range of administrative functions in the Organization.
Administrative Support Responsibilities
Executive Management Support (Managers and Chairman):
- Work directly with the GM and support all aspects of administrative work
- Draft, review and send communications on behalf of the Country office
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings and taking minutes.
- Answer and respond to phone calls, communicate messages and information to the team
- Coordinate project and local team travel arrangements
- Maintain various records and documents for Management
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Finance & Accounting Responsibilities
- Prepare, reconcile, and submit expense reports and vouchers
- Maintain paper and electronic filing systems.
- Filing of FIRS/LIRS monthly/annual returns and Tax payments
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Human Resource Responsibilities
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the HR department. e.g. leave management.
- Coordinate the recruitment processes e.g. scheduling interviews, preparing interview questions, sending out technical tests, and participating in the interview sessions.
- Conducts or assists with new hire orientation.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Performs other duties as assigned.
- Commitment to Turnkey Africa’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment and Fun with ability to demonstrate those positively and proactively to customers, employees, management, and/or partners in everyday performance and interactions.
Qualification
- Education: Bachelor’s Degree in Human Resources, Business Administration or Accountancy.
Experience & Skills:
- Minimum two years prior experience in supporting senior executives and teams.
- Experience in basic human resource management.
- Experience in the technology industry.
- Experience working with technology productivity tools.
- Excellent written and verbal communication skills.
- Exceptional writing, editing, and proofreading skills.
- Advanced understanding of computer software and programs, such as Microsoft Office.
Personal Attributes:
- Ability to build, and support productive working relationships and sustaining with senior management and teams.
- Responsive to changes in client and stakeholder needs and expectations.
- Display personal drive and integrity by seeking feedback from others. Show commitment to learning and self-development.
- A detail-oriented self-starter with prior experience in the technology industry.
- Exhibits sound judgment with the ability to prioritize and make decisions.
- Energetic and eager to tackle new projects and ideas.
- Resourceful, can-do attitude.
- Thrives in a fast-paced environment.
- Good time-management skills.
- Good Organization skills.
- Ability to execute various tasks simultaneously
- Excellent Interpersonal skills.
Deadline: 5th November, 2023.
How to Apply: Interested and qualified candidates should Click Here to apply online