Office Front Desk Assistant at Jireh Doo Foundation (JDF)

Jireh Doo Foundation (JDF) is a National Non-government organization with over 19 years’ existence and actively intervening in the humanitarian response in the Northeast and other parts of the country since 2003. JDF works in the following thematic areas: Improved response to the humanitarian needs of vulnerable people; Improved gender equality and livelihood support for persons at the community level of young persons, men and women; Promotion of prevention and treatment in HIV and other health disease burden (Malaria, TB and Diarrhea); Promotion of protection programs for children and youth in Communities that encourages child development and Adolescent empowerment; Promoting good governance and policies; Monitoring, Evaluation, Accountability learning and sharing of information on protection, livelihood support accessible through knowledge and information management.

Job Title: Office Front Desk Assistant

Location: Abuja (FCT)

Employment Type: Full-time

Job Purpose

• The front desk/HR Assistant is responsible for managing the front desk operations, providing administrative support to the HR department, and ensuring a positive and efficient work environment.
• This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Duties, Responsibilities and Competencies
Front Desk Duties:

• Greet Visitors and direct them to the appropriate person or department
• Answer, screen and forward incoming phone calls.
• Handle general inquiries and provide accurate information.

Administrative Support:

• Manage incoming and outgoing mail, packages, and deliveries.
• Maintaining a clean and organized front desk area.
• Schedule and coordinate meetings and appointment

Visitor Coordinator:

• Issue visitor badges and ensure visitors badges and ensure visitors sign in and out
• Maintain Visitor access control

Office supplies Management:

• Monitor and order office supplies and inventory
• Ensure all office equipment is functioning properly and coordinate repairs as needed.

HR Assistant Duties:

• Maintain and update employee records and HR databases.
• Ensure all employee information is accurate and confidential.
• Any other responsibility assigned.

Qualification and Experience

• High school diploma or HND, ND and bachelor’s degree in social science
• Proven experience as a front desk receptionist, office assistant, or in a similar role.
• Familiarity with HR processes and practices is an advantage.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent Communication and interpersonal skills.
• Strong organizational and multitasking abilities
• Attention to detail and problem –solving skills
• Ability to handle sensitive and confidential information with discretion

Knowledge, Skills, and Abilities:

• The successful candidate will be a person of integrity with excellent analytical, interpersonal, communication, and organizational skills.
• Requires a high level of creativity and innovation and the ability to maintain operational efficiency in a fast-paced work environment.
• Ability to prioritize work.
• Problem solving attitude.
• Must be able to maintain confidentiality.

Application Closing Date
24th July, 2024.

How to Apply
Interested and qualified candidates should send their Cover Letter and CV to: [email protected] using the Job Title as the subject of the mail.

Applications should be in English and include the following:

• A motivation letter in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria.
• Concise and accurate CV. The CV should include information about your qualification, relevant training courses. The motivation letter and cv should be on a single document.
• Work experience, name and contact details of 3 relevant references.

Note

• Ladies are strongly encouraged to apply.
• Persons with disability are encouraged to apply.
• We thank applicants for their interest in the position; however, only shortlisted candidates will be contacted.
• Reference checks and compliance to Child safeguarding and PSEA will be conducted.