Office Manager at Business Development Gateway Matrix

Business Development Gateway Matrix (BDG) MATRIX is a dynamic firm committed to enabling businesses to succeed. Our primary goal is to serve our clients with exceptional professionalism and assist them in establishing a distinct brand presence in the market.

Title: Office Manager

Location: Port Harcourt, Rivers

Employment Type: Full-time

Job Purpose

• To organize and coordinate all administrative duties and office procedures, create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety whilst ensuring full compliance with underlying leases,and other agreements/policies.

Responsibilities

• Provide leadership of overall property management and inventory control
• Custody of control documents and reconciliation of both expendable and non-expendable inventory, including data entry
• Oversight of spot checks/verification, and more according to rules and regulations.
• Conduct cycle inventory reconciliation and planned inventory exercises to maintain and update the assets.
• Management of assets and property including updating the master property register, tracking of property movements, maintenance of all office supplies and equipment and scheduling of repairs and replacement.
• Coordinating internal and external meetings and training for the office. This may include booking venues and refreshments and coordinating invitations and schedules.
• Manage the office vehicles by supervising their usage allocation, repairs, services, and maintenance.
• Prepare and submit relevant vehicle reports including movement, monthly fuel consumption and maintenance.
• Coordinate all logistical support for staff, including transport and other travel requirements, hotel accommodation etc.
• Liaise with IT Manager to ensure staff and office IT infrastructure is established and fully functional.
• Maintain employee telephone lists, create SOP’s, and supervise desk/office assignments, and floor maps.
• Liaise with the building landlord as required for premise management and maintenance
• Manage the monitoring of diesel consumption of generators to ensure diesel for generators does not go below buffer stock level.
• Monitor the generator for maintenance purposes.
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Perform any other duties as specified by the Management.

Requisite Qualification And Experience

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Over 5 years of proven experience in office management or a related role.
• Excellent written and oral English
• Team player
• Strong interpersonal communication.

Deadline: Not Stated

How to Apply: Interested applicants should send their CV to: [email protected] using the Job Title as the subject of the mail.