Office Receptionist at The Humanity Empire Group (HEG)

The Humanity Empire Group (HEG) is a visionary initiative aimed at addressing and contributing to the United Nations Sustainable Development Goals (SDGs) The current focus areas include Water and Sanitation, Nutrition, Protection, Education, Gender Equality, and Health with intentions to expand with increased funding especially for children.

Job Title: Office Receptionist

Location: Abuja (FCT)

Employment Type: Full-time

Job Description

• The Office Receptionist is the first point of contact for visitors and callers to the organization.
• The role involves managing the front desk, handling incoming calls, welcoming visitors, and providing administrative support to ensure the smooth operation of the office.
• The Office Receptionist plays a key role in creating a positive first impression of the organization.

Responsibilities
Front Desk Management:

• Greet and welcome visitors in a professional and friendly manner.
• Manage the front desk area, ensuring it is tidy and presentable at all times.
• Answer, screen, and direct incoming phone calls to the appropriate departments or personnel.

Visitor Coordination:

• Register and manage visitor log-ins.
• Provide visitors with necessary information and directions.
• Coordinate with staff to ensure visitors are attended to promptly.

Administrative Support:

• Handle incoming and outgoing mail and packages.
• Maintain and update office records and files.
• Assist with scheduling appointments and managing calendars.

Communication Management:

• Receive and distribute messages, emails, and other communications.
• Assist in the preparation and dissemination of office communications and announcements.
• Handle inquiries and provide general information about the organization.

Office Supplies & Inventory:

• Monitor and maintain inventory of office supplies.
• Order supplies as needed and ensure timely delivery.
• Manage office equipment and coordinate repairs or replacements as necessary.

General Office Duties:

• Assist in organizing and coordinating office events and meetings.
• Provide administrative support to various departments as needed.
• Perform any other duties as assigned by the Office Manager.

Qualifications

• High school diploma or equivalent; additional qualifications in Office Administration or related fields are a plus.
• A minimum of 2 years of experience in a receptionist or administrative role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
• Strong organizational and multitasking abilities.
• A friendly, professional, and customer-focused demeanor.
• Ability to handle sensitive and confidential information with discretion.

Skills:

• Experience working in a fast-paced office environment.
• Knowledge of office management procedures.

Working Conditions:

• This position requires sitting for extended periods and may involve some light lifting of office supplies.
• The role typically operates within standard office hours, but occasional overtime may be required.

Salary
N100,000 – N200,000 / month.

Application Closing Date
31st August, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online