Company Info
TotalEnergies is a global multi-energy company producing and supplying energy: oil and biofuels, natural gas and green gas, renewables and electricity. Over 100,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible.
TotalEnergies is a global multi-energy company producing and supplying energy: oil and biofuels, natural gas and green gas, renewables, and electricity. Over 100,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible.
As a company with over 500 professions in more than 130 countries, TotalEnergies places sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of populations by offering high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development.
We are recruiting to fill the position below:
Job Title: Personal Assistant to Executive Director (Human Resources and Corporate Sevices)
Location: Lagos
Domain: Human Resources, Secretarial/Administrative Support
Description
- The job holder is attached to the ED(HR&CS) but to work administratively for all the departments in human resources and Corporate Services Division.
- Multiple internal and external stakeholders.
Activities
- Committed To TotalEnergies golden rules and the use of stop card.
- Proactively managing ED(HR & CS) calendar including scheduling and prioritizing all meeting requests and correspondence ensuring responses and actions are undertaken and completed in a timely manner.
- Developing and maintaining effective working relationships with internal and external stakeholders (staff, customers, service providers, shareholders etc.) on a range of subjects.
- Providing executive support with the preparation, organization, planning, and effective logistics of all meetings, team events, or conferences managed by the ED(HR & CS) office involving internal and external stakeholders.
- Schedule meetings between the ED HR & CS and their direct reports and the committees and groups of which they are a member
- Collating and preparing papers, and correspondence including reports to ensure compliance with organisational requirements.
- Attend, screen, and manage internal/external telephone calls, correspondence, and requests.
- Coordinate HRCS weekly and quarterly divisional meetings, prepare and distribute meeting agenda and supporting papers if any, take minutes, and follow up on action items with responsible parties thereafter.
- Organize ED’s business travel arrangements and accommodation in line with company travel and expense and compliance policies, process expenses and claims on behalf of ED(HR&CS).
- Work collaboratively with other PAs within the organization to ensure the smooth running of the department.
- Check that ED’s office set up is appropriate and that the office equipment is properly maintained.
- Taking a continuous improvement approach to support and identify opportunities for the most efficient and effective PA support model, particularly embracing and using new technology and functionality.
- Provide general admin support to HR & CS Division (particularly the digitization programme) and follow up requests from department staff.
- Any other job assigned by the ED HR & CS.
Context & Environment:
- The ED(HR&CS)’s office is highly sensitive and characterized by a high level of confidential activities.
Requirements
- Interested candidates should possess a First Degree in Arts or Social Sciences with 3 years of experience.
- Knowledge of standard office administrative practices/procedures.
- Demonstrates good organizational, planning, multitasking, and prioritization skills plus a high level of accuracy and attention to detail
- Good communicator with good interpersonal skills and ability to build relationships with staff at all levels
- Proficient IT skills in Microsoft Teams and Office applications
- Ability to work on own initiative and as a part of a team liaising with internal and external stakeholders globally and remotely.
- Confident, proactive, self-motivated, and organized approach.
- Demonstrates high level of discretion, diplomacy and judgment to dealing with confidential and sensitive information.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
CLICK HERE TO APPLY
Note: TotalEnergies Marketing Nigeria Plc is an equal opportunity employer.