Personal Assistant to the Managing Director at Mayrahkee Africa

At Mayrahkee Africa, we are committed to providing cutting-edge industry-leading recruitment solutions online. Our unique culture and values stem from the tenets of our principles on leadership, which allows us to be relentless in our mission of becoming the preferred online recruitment solution provider in Africa and the employer of choice that imbibes and promotes ethical business practices in a safe work environment. We are accountable and demonstrate leadership principles in our search for the right human capital assets, which are central to our business decisions. At Mayrahkee Africa, we thrive to harness full potentials, promote mental well-being, increase productivity and ultimately increase organizational capacity, growth and sustainability.

Title: Personal Assistant to the Managing Director

Location: Maitama, Abuja (FCT)

Employment Type: Full Time

Job Description

• We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to our Managing Director.
• The ideal candidate will be resourceful, detail-oriented, and possess strong communication skills.
• This role requires the ability to anticipate needs, prioritize tasks, and handle confidential information with discretion.

Key Responsibilities

• Calendar Management: Efficiently manage the Managing Director’s schedule, including scheduling meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing emails, calls, and correspondence.
• Administrative Support: Handle administrative tasks such as drafting correspondence, preparing reports, and maintaining records.
• Meeting Coordination: Coordinate and prepare materials for meetings, take minutes, and follow up on action items as needed.
• Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for business trips, ensuring cost-effectiveness and convenience.
• Confidentiality: Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential documents and communications.
• Relationship Management: Cultivate positive relationships with key stakeholders, including clients, partners, and team members.
• Special Projects: Assist with ad hoc projects and initiatives as assigned by the Managing Director, demonstrating flexibility and adaptability.
• Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and objectives are achieved.
• Continuous Improvement: Identify opportunities for process improvement and implement efficient solutions to enhance productivity and effectiveness.

Qualifications

• Bachelor’s Degree in Business Administration / Management, or related field preferred.
• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting C-suite executives.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and trustworthiness when handling confidential information.
• Resourcefulness and the ability to think critically and problem-solve independently.
• Professional demeanor and interpersonal skills, with the ability to interact confidently with individuals at all levels.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.

Deadline: 17th May, 2024.

How to Apply: Interested and qualified candidates should send their CVs to: [email protected] using the Job Title as the subject of the mail.