Personal Assistant to the MD/CEO at Krystal Digital

Krystal Digital is a full-service ICT firm that specialises in the development, research, implementation, and design of customised and service-oriented software products. Our organisation has a significant competency in offering safe and constantly available information technology/infrastructure solutions to organisations, institutions, and parastatals as needed, assisting its clients in driving efficiency and improving service delivery. The firm has numerous famous products to her credit, including Krystal IT Academy, Central Billing System, iLearnNG, and the Myskool site, as well as other unpublished creations.

Title: Personal Assistant to the MD/CEO

Location: Ikoyi, Lagos

Employment Type: Full-time

Job Description

• We are actively seeking a qualified candidate for the position of Personal Assistant to the MD/CEO. The incumbent in this role will play a crucial part in supporting the MD/CEO by understanding the organisation’s aims and objectives.
• Responsibilities include optimising the MD/CEO’s time through involvement in diverse projects, managing secretarial duties, and handling administrative tasks.
• As the primary point of contact for both internal and external parties, the PA must demonstrate exceptional discretion and maintain confidentiality to excel in this role.

Main Responsibilities

• Manage and organise the MD/CEO’s schedule, appointments, and meetings.
• Maintaining MD/CEO’s planner & Diary (outlook experience essential)
• Maintaining MD/CEO’s travel log
• Coordinate and arrange travel itineraries, accommodations, and logistics.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a liaison between the MD/CEO and internal/external stakeholders.
• Conduct research, compile data, and prepare reports as needed.
• Handle confidential information with discretion and maintain confidentiality.
• Assist in the coordination and execution of special projects and events.
• Anticipate needs and proactively address issues to ensure smooth operations.
• Manage communication channels and filter incoming requests for the MD/CEO’s attention.
• Prioritise tasks and deadlines to ensure effective time management.
• Taking Minutes at various Management Meetings
• Ad hoc paperwork & duties
• Organising Corporate & staff events

Educational Requirements

• A Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field is essential.
• Individuals from diverse disciplines are encouraged to apply, provided they possess a minimum of two years of relevant experience in a similar role.

Technical & Essential Skills:

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
• Experience of working for Directors/Senior Management
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Proficient in Microsoft Office Suite and other relevant software.

Interpersonal Skills:

• Proven experience as a personal assistant or executive assistant.
• Ability to multitask and experience of dealing with a demanding role and high-level workload
• Ability to prioritise work and manage time effectively and be proactive
• Excellent Organisational skills
• Communication skills – the ability to communicate well at all levels
• Ability to adapt to a fast-paced and dynamic work environment.
• Ability to work independently and take initiative.
• Exceptional attention to detail and accuracy.
• Strong problem-solving skills and resourcefulness.
• Ability to maintain a high level of discretion and professionalism.

Deadline: Not Specified.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using “PA to MD/CEO Job Role” as the subject of the mail.

Note

• This is NOT a Remote Job.
• The responsibilities outlined above are not exhaustive, as such duties may evolve to meet the needs of the company and MD/CEO