Senior Buyer and Expeditor at Jegh Energy Services Ltd

Position to report: Contracts and Procurement Manager, Ubeta Project

JOB PURPOSE

• The Senior Buyer is directly responsible for the successful delivery of the Contracts, Material Services and Procurements assigned to his/her responsibility including the tender, award and post award management of the material deliveries, including expediting to anticipate and mitigate schedule deviations

JOB DIMENSIONS

Project Budget (MUSD): 371.9

Value of managed contracts (MUSD): 217.6

Job subject to financial delegation of authority: NO

Project Duration: 4/5 years from Engineering Studies (BE+DE)

Staff managed (number of personnel): 0

Direct subordinates (number): 0

ACTIVITIES

• To provide a professional procurement service, the SERVICE holder must pay particular attention to ensure that project procedures are strictly followed so that no contention can be raised at a later date. The SERVICE holder shall also keep the Ubeta Head of Contracts fully appraised of all developments that may impact the successful delivery of the Procurements he is in charge of. Where necessary, the SERVICE holder shall liaise with Buyers responsible for other Ubeta Package Contracts/Procurement to ensure procurement interface matters are identified and appropriately managed and to assist with achieving a consistent approach across packages as far as is practicable. In addition, the SERVICE holder shall work proactively and closely with Package Managers, Planners and other team members to issue Purchase Orders (PO), expedite all along the delivery lead time and successfully deliver the project procurements e Proactive skills are a must.

PRE-ORDER – (UP TO PO AWARD):

• The SERVICE holder is directly responsible for the contractual and administration aspects of the call for tender of the Contracts under his/her responsibility. In doing this, the SERVICE holder will be required to:
• Prepare with the steer of the C&P Manager, the Call for Tender documentation and specific Tender and Tender Evaluation Procedures in line with Ubeta and Company procedures, engaging with the Engineer-in-Charge, CATMAN (TGP), and/or CPSC where appropriate.
• Be the focal point for the CFT process, employing due diligence, including processing of contractual/commercial bid analysis and negotiations in line with RFQ evaluation tables and strategies. Handle Issuance of communication documentation with Tenderers, organization of tender clarification meetings, organization of tender correspondence and filing, etc.
• Establish the final contract or Purchase Order (PO) and submit it for signature in compliance with DoA and JV needs.
• Liaise with the Ubeta Project Team members who are responsible for the relationship with NAPIMS and NCDMB to ensure these authorities are kept up to date with tender progress and developments, to obtain any necessary attendance at meetings and to obtain all necessary approvals;
• Properly understand and utilize relevant e-sourcing applications and processes (NipeX, Ariba, etc)
• Liaise with the relevant Engineer in Charge on technical issues to ensure that these are adequately incorporated into the tender process;
• Validate Tenderer compliance with Bid Bond, Bank Statements, Insurance and Parent Company Guarantee requirements and the like, where appropriate;
• Evaluate procurement proposals and assist in evaluation of technical and commercial proposals where applicable;
• Assist in the preparation of the Technical Recommendation Report and the Recommendation to Award;
• Prepare final purchase order (PO) documents and obtain signatures for execution of the PO/frame contract; TotalEnergies EP Nigeria Limited
• Close out the Pre-order phase (e.g. notification of unsuccessful Tenderers, storage of tender documentation and correspondence, etc).

FOLLOW-UP – (FROM PO AWARD TO FINAL DELIVERY / PAYMENT):

• The SERVICE holder is directly responsible for ensuring the Material Procurements are duly expedited and PO is followed through conclusively to payment. In doing this, the SERVICE holder will be required to:
• Provide advice to the Company representative on procurement issues, and prepare / validate all contractual correspondence as relates to material purchases and services;
• Monitor and Coordinate alongside the QA/QC reps and Head of Contracts, the Factory Acceptance Tests to ensure quality materials are received according to requisition.
• Ensure Incoterms are properly planned, applied and coordinate with vendors/freight forwarders to ensure seamless transportation and forwarding of materials from source to only the approved stock locations or specific project site.
• Liaise with stock control for efficient stock management.
• Expedite, monitor and adequately report to eliminate/mitigate slippages to delivery.
• Ensure due diligence is followed in all activities including company, third party and customs related interactions.
• Analyze requests for change orders, and prepare / validate change order documents, where appropriate;
• Ensure all contractual certificates, guarantees, bonds and insurances required under the Contract are in place and in the due time;
• Prepare certificates to be issued to Contractor by Company in accordance with the purchase order;
• Coordinate the processing of Contractor’s monthly applications for payment, and verifying invoice submissions;
• Prepare procurement closeout documentation in line with Company procedures.

CONTRACT/PROCUREMENT DATABASE

• The SERVICE holder is responsible for maintaining a database which tracks existence and the evolution of the procured materials, stock items, change orders, certificates, approvals, goods receipt and the like during the life of the project for the Procurements under his/her responsibility.

SAP CONTRACTUAL DATA

• The SERVICE holder is responsible for the maintenance of all contractual data necessary to be recorded in SAP and shared drives for establishing commitments, their follow up and invoice payment for the POs under his/her responsibility.

CONTEXT AND ENVIRONMENT

• UBETA field: Discovered in 1964 (4 wells drilled)
• Located at 8km south of OBAGI
• 2P GIIP & Reserves: 1.2 Tcf & 870 bcf (HP + MP + LP phases)
• Low CGR (16bbl/mmscf on reserves)
• UBETA gas supply: Feed gas to NLNG and domestic market
• Compensate decline of existing fields & bridge supply gaps from AKPO, EGINA, AMENAM, OFON, etc
• Maximum design capacity of 10Mm3/d
• UBETA Cluster: Production Center with no process on site
• Effluents (Gas, cond., water) sent to OBITE TC via 18” x 11 km pipeline
• OML58 Context: Security concerns around OML58
• Project cost and planning de-rails: OUR, NOPL • Ongoing negotiation for DomGas supply
• Declining producing fields (OBAGI, IBEWA) vs OBITE TC cap: 15.6Mm3/d
• OML58 Partnership: TUCN: 40% Operator; 60% NNPC
• License up to June 2028 (likely extension to 2048)

ACCOUNTABILITIES

• TotalEnergies EP Nigeria Limited Designee nominated is accountable to:
• Organize his job in full respect and within the limit of defined and approved planning & budgets.
• Have good and proactive relationships with other Departments / Packages of the Division.
• Have good relationships with other TEPNG entities such as CPNC, Strategy and Planning Division, Production Division, Drilling and Completion Division, Engineering, Project and Modifications Division.
• Ensure a transversal way of working, in a good team spirit.

HSE OBJECTIVES

• Familiarize self with TEPNG emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act, or operation.
• Ensure all personnel under his/her supervision are well trained and aware of their HSE responsibilities with continuous monitoring.
• To fully comply with office security, health, and safety instructions.
• To stay vigilant and maintain continuous awareness of hazards and surroundings.
• To report to Management on any issue they may face or observe and propose ways of improvement.
• To take care of colleagues’ safety and behaviour without hesitating to intervene as much as necessary.
• To give his/her own input and making sure the workplace is safe (clean and tidy)
• When in doubt, ask questions to gain clarification.
• To participate actively in anomaly reporting
• To fully comply with Security rules about Travelling in Nigeria

QUALIFICATIONS / EXPERIENCE REQUIRED – (Degree of mastery: 1: weak – 2: medium – 3: good – 4: excellent)

Technical

• Call for tender negotiation – 4
• Cost control – 2
• Juridical & legal – 3
• Writing – 4
• Insurance – 2
• English – 4
• Contractors management – 4
• Oil & Gas Process and Construction practices – 3
• Material Expediting – 4
• Transit Follow up – 3
• Stock management – 2

Required Qualification and Background

• Procurement experience (5-8 years minimum) of EPSC and related Contracts in the Oil & Gas industry within a client organization. Good team spirit and open communication skills. Well organized, diligent and proactive.