Support & Documentation Officer at SPIE Oil & Gas Services

SPIE Oil & Gas Services (part of the SPIE Group) provides a complete range of services to some of the world’s largest oil and gas companies through its network of offices in 25 countries across Africa, the Middle-East and Asia-Pacific.

Job Title: Support & Documentation Officer

Job Reference: 2024-36814

Location: Port Harcourt, Rivers

Employment Type: Full-time

Responsibilities

• Liaise with public institutions to secure NAFDAC permits and approvals for import.
• Relate with users to advise availability of relevant import permits and process permit requests.
• Follow up of freight forwarding and local clearing agents’ invoices.
  Pre-vet freight forwarding and local clearing agents’ invoices before submission to Finance and Accounts department.
• Process freight forwarding agents and local clearing agents’ invoices on web cycle invoice processing tool.
• Participate in service quality meetings with foreign freight forwarding agents and local clearing agents.
• Participate in meetings with local clearing agents on issues and policies impacting on Transit operations.
• Participate in CFT preparation for freight forwarding and local clearing agents’ Call-off contract.
• Participate in Post CFT negotiation.
• Recover container deposit refunds from local clearing agents.
• Transmit container deposit refund cheques to Finance & Accounts department.
• Participate in ABS 13-1 duet monthly meeting.
• Prepare sea / air freight cost estimates to advice Management in granting approval for change of mode of transport.
• Prepare sea / air freight and clearing cost estimates when requested by buyers to facilitate decision making in the purchasing process.
• Prepare departmental weekly report and monthly dashboard in line with Company rules.
• Prepare quarterly and yearly total freight cost report.
• Prepare monthly CP3 report
• Prepare monthly cost savings report
• Prepare monthly ABS report
• Prepare minutes of Transit departmental meetings and meetings with partners /vendors.
• Update Entity file with freight forwarding and local clearing agents invoice values.
• Ensure adequate record keeping of invoices, container deposit refund and NAFDAC related documentations.
• Create purchase orders on E-transit.
• Any other activity or Service function assigned to me by the Manager of the Department.

Profile

• Minimum of 5 years’ experience in Shipping activities
• Basic knowledge of SAP, MS Excel and MS Word
• Graduate in Management or Social Sciences discipline

Application Closing Date
Not Specified.

How to Apply: Interested and qualified candidates should Click Here to apply online