Vacancies at Interswitch Limited

JOB PURPOSE

• To execute plans, sourcing strategies, enable, monitor, control, and report on all Procurement processes related to satisfying customer requisitions as approved by management, the ordering and order fulfilment of supplies as so approved.
• Supplier relationship management and supplier performance management as guided by the Head of Department.

RESPONSIBILITIES

• Assist the HOD and Procurement Supervisor in the role of sourcing & acquisition at the best price & quality of suppliers, and of materials and services needed by customers.
• Analyse procurement requirements and select the most appropriate methods based on the interpretation and assessment according to Management approved policies and practices, and experience.
• Provide advice and guidance to internal customers on procurement matters as well as on relevant processes and terms (e.g. Requests for Proposals (RFP), Requests for Quotations (RFQ), bid evaluation criteria, and the like).
• Support contract negotiations and reviews.
• Process Purchase Requisitions and strive to achieve ‘Perfect Order Fulfilment’ wherever possible.
• Generation of Purchase Orders according to agreed terms and conditions on MS Dynamics AX.
• Ensure suppliers send proper Invoices on all Purchase Orders from across the organization.
• Process daily Petty Cash expenses with proper approvals
• Create and maintain procurement records, including electronic records in the company’s Enterprise Resource Planning (ERP) system as well as on the file server; ensuring accuracy and integrity of data.

Periodic Market Price Survey:

• Periodically request and review price of items in the market compared to that of registered suppliers to continually ascertain best prices.
• Periodic research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality based on the annual/quarterly Procurement plan.
• To identify better supplier sources.
• Conduct quality checks in conjunction with user(s) of goods received to determine fitness for purpose and compliance to terms stated on the PO.
• Arrange for samples, testing and evaluation of new products and ensuring HODs’ awareness of product lines of new and existing suppliers
• Assist the HOD and Procurement Supervisor in liaising between suppliers, OEMs and relevant internal departments to facilitate, a quick, responsive and satisfactory procurement process.
• Assists HOD and Procurement Supervisor in demand planning and the balance of demand with supply through proper items requirements planning and the application of procurement best practices.

Sales support e.g. pricing, and completion of bids to be submitted. RFQ and RFP processes support.

• Project procurement support.
• Supplier relationship management, performance management and reporting.
• Conduct Vendor prequalification, registration, due diligence and on-boarding.
• Assist in the achievement of other objectives of the Department and Interswitch Group.

Other Responsibilities:

• Provide price updates to other departments to enable them do proper costing and planning.
• Advice on developments in operations and projects in Interswitch that can necessitate procurement policy changes.
• Assist the HOD in communicating best practice to divisions and departments to achieve most effective internal and external Procurement results/processes
• Communicate Interswitch’s policies and preferences to suppliers and customers to help them become better partners in the successful accomplishment of shared objectives.
• Periodic reporting on Procurement activities, identifying opportunities for the business.
• Periodic reporting on Departmental cost savings.
• Provide price updates to other teams / departments for planning, forecasting and budgeting purposes.

EDUCATIONAL QUALIFICATION:

• A first degree in Accounting, Science, Engineering, or Social Science.

PROFESSIONAL QUALIFICATION:

Membership of any of the following bodies will be added advantage:

• American Production and Inventory Control Society (APICS)
• Association for Supply Chain Management (ASCM);
• Chartered Institute of Procurement & Supply (CIPS);
• Project Management or equivalent

EXPERIENCE

• 5+ years of relevant experience in the procurement function

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JOB PURPOSE

Inventory Assistant works closely with the Order Fulfilment and Logistics Officer to support the company’s inventory management operations. He/she is responsible for managing all inventory, and inventory control activities; primarily for the safety and security of all materials within the storage facilities of Interswitch Limited in accordance with the company’s Procurement and Supply Chain Policy. This includes stock tracking, data entry, labelling and safe storage of stock, and coordinating with various departments to ensure smooth inventory operations.

• He/ she executes these inventory control measures to ensure the company minimizes stock holding/ losses, maximizes benefits of operating a stock system and to maintain a high level of record accuracy.
• He/she is responsible for the effective execution of all activities in the storage facilities, and related activities involving direct interface with maintenance, repair, operations of plant, equipment and facilities or direct interface with the various arms of business of the Interswitch Group on related matters.
• This role also ensures that there is effective and efficient movement of materials for stocking, inbound or outbound delivery, maintenance, repairs, operations, and for the enablement of business activities of the Interswitch Group.

RESPONSIBILITIES:

• Inventory Control: Assist in maintaining accurate inventory records, including stock levels, item descriptions, and locations, using inventory management systems or spreadsheets.
• Stock Tracking: Monitor stock levels, track inventory movements, and assist in conducting regular physical counts to ensure accurate stock control.
• Computer Systems: responsible for all inventory related operations in Dynamics AX to ensure proper entry of each transaction representing receipt, issue, movement, shipment, stock count sheet generation and stock count execution/ reconciliation, Inventory Rate of Accuracy (IRA), Goods Received Notes (GRN)/ Delivery Notes/ Waybills/ Gate Passes are issued, and handling of materials.
• Data Entry: Accurately enter inventory-related data, including purchase orders, receipts, transfers, and adjustments, into the inventory management system.
• Replenishment Support: Assist in monitoring inventory levels and coordinating with the procurement team to initiate purchase orders for replenishment as needed.
• Order Processing: Collaborate with the sales and fulfillment functions to process orders, pick, and pack inventory items, and ensure timely and accurate order fulfillment.
• Documentation and Reporting: Assist in generating inventory reports, including stock status reports, stock movement summaries, and discrepancy reports, for review by the Order Fulfilment and Logistics Officer. Support monthly Financial Reporting and issue monthly reports on areas of responsibility, challenges, and progress to management.
• Provide routine management information on inventory performance.
• Monitor and evaluate consumables usage.
• Monitor & evaluate material utilization and scrap.
• Inventory Analysis and Reporting: analyze inventory data to identify trends, patterns, and opportunities for improvement in inventory management processes, and report same to management.
• Compliance: Ensure compliance with inventory-related policies, procedures, and regulatory requirements, such as proper handling, labeling, and documentation of inventory items.
• Collaborative Communication: Liaise with various departments, including procurement, sales, warehouse, and finance, to address inventory-related inquiries, resolve discrepancies, and facilitate smooth workflow.
• Process Improvement: Identify areas for process improvement in inventory management and propose solutions to enhance operational efficiency and accuracy.
• Manages suppliers warranty program.
• Warehouse/ storeroom organization, layout, and capacity management.
• Storage of Materials: Ensures that materials in the warehouse/ storerooms are stored properly, inspected, and cared for through general material handling and warehousing principles.
• Responsible for and reviews the daily organization and operation of the warehouse/ storeroom, ensuring that the warehouse/ storeroom is fully capable and functional in its layout and capacity to adequately support the material needs of maintenance, operations, and business units.
• Warehouse/ Storeroom Security: Oversees security through continuous monitoring of the security program, frequent review of physical and logical security measures, and recommends modifications to the program as required.
• Staging and Delivery of Materials: responsible for the staging and kitting of materials to support Customer Orders and Planning, timely delivery of materials to customer, project or maintenance sites, preparations for shipment of items as required, and preparation of materials for processing to scrap for disposal.
• Obsolescence: monitor obsolete and non-moving materials to identify and recommend items for disposition. Responsible for the preparation of items as required for sale, return, or scrapping.
• Housekeeping/5S – Responsible for and participate in maintaining a clean and organized Storeroom as well as any point-of-use inventory storage areas.
• Manage and maintain the company’s material and stocked product inventory including stock profiles, labeling, and stock locations.
• Be responsible for managing and running planned stock takes. Perform cyclic or periodic stock checks. Ensure integrity and accuracy of the stock management system.
• OHS/ SOP: responsible for ensuring employees in their respective functional areas have adequate training and tools necessary to meet the requirements of the HSE procedures and SOPs.

EDUCATIONAL QUALIFICATION:

• A first degree in in Inventory Management or related fields are a plus.

EXPERIENCE

• 2+ years of relevant experience in an inventory or administrative role.
• Proficiency in using inventory management software and familiarity with data entry and spreadsheet applications.