Company Info
Large organization
The OPEC Fund for International Development is a multilateral development finance entity founded in 1976. Our 12 member countries include Algeria, Ecuador, Gabon, Indonesia, the Islamic Republic of Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, the United Arab Emirates, and the Bolivarian Republic of Venezuela.
200 + Employees
The OPEC Fund for International Development is a multilateral development finance entity founded in 1976. Our 12 member countries include Algeria, Ecuador, Gabon, Indonesia, the Islamic Republic of Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, the United Arab Emirates, and the Bolivarian Republic of Venezuela.
1). Director, Human Resources
Location: Austria
Employment type: Fixed Term Contract
Job Category: Management
Department / Unit: Corporate Services/ Human Resources Unit
Grade Level: H
Job Profile
- The incumbent is responsible for the development, implementation and execution of the OPEC Fund’s Human Resources strategy through defined programs, annual work plans and processes with the aim of contributing towards the institution’s strategic objectives.
- The incumbent also ensures that human resources programs and initiatives are effective, efficient, and aligned to overall business objectives, in accordance with the departmental strategy and framework.
- S/he manages three functions namely, Payroll, Compensation and Benefits; HR Policy and Business Partnerships; and Talent Management.
Duties and Responsibilities
Functional Strategy Formation:
- Define and implement the OPEC Fund People Strategy. Defines the short, medium and long-term objectives of the HR Unit in line with the organization’s Strategic Framework, and formulates the strategies to achieve these objectives to support the institution in reaching its strategic objectives, including the development of workforce planning strategies that deal with immediate and future human capacity requirements and planning policies. The incumbent also participates in the development of the Corporate Services Department strategy.
Guidance and Advice:
- Provides advice to (senior) management on the development of the strategy and plans based on reports and analyses from an HR perspective.
Organizational Structure:
- Updates and recommends changes in the institution’s structure, as needed, to reflect its needs and workload through a workforce planning exercise. Coordinate and Implement all the changes in a timely manner.
Organizational Capability Building:
- Contributes to the institutional strengthening and capacity building of the OPEC Fund by developing and improving the institution’s management and institutional processes and procedures, and participates in the committees relevant to these matters.
Policies and Procedures Development and Implementation:
- Reviews, coordinates and performs the implementation of all strategic human resource related processes, such as the compensation and benefits programs (e.g., Staff Retirement Plan benefits and Medical plan Benefits), talent acquisition, onboarding, learning & development, performance management, career management, and employee off-boarding, amongst others.
- Analyzes present and expected future human resources capacity needs, succession planning, and ensures the execution of recruitment and selection of employees for key positions.
- Coordinates the maintenance of policies and procedures concerning the institutional, management and human resource processes, as well as related research and studies.
- Coordinates and performs facilitation and assistance programs to the Heads of Departments/Units/Functions concerning the organizational, management and human resource processes.
- Initiates activities pertaining to employee engagement and work/life programs.
- Performs employee facilitation programs, including personal counseling for job related problems.
Data Analysis and Reporting:
- Maintains up-to-date information on competitive compensation practices and trends worldwide; and the monitoring of cost of living and market conditions, which affect the attainment of the OPEC Fund’s objectives in attracting and retaining high quality employees.
- Ensures that all related HR data is well and continually analyzed; prepares regular and ad-hoc reports, as necessary.
People Management:
- Provides strategic and hands-on leadership to various Professionals across the HR Unit and ensures high staff engagement and performance.
- As a permanent member of the ad-hoc recruitment committee, conducts interviews with job applicants; executes the hiring administration for the selected candidates.
- Leads the HR Unit by inspiring and motivating the team to maintain the highest level of engagement with the institution.
- Carries out other tasks assigned by the Chief Administrative Officer.
Qualifications and Experience
- Master’s degree in Business Administration, Human Resource Management or a related field.
- A minimum of 15 years relevant professional experience (institutional, management and Human Resource processes), with at least seven (7) years at a senior level, preferably five (5) of which should have been an international development institution.
- Expertise in Compensation and Benefits policies is an asset.
- Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.
Technical Competencies:
- Workforce Planning and Strategy Development – The ability to define short, medium, and long-term objectives for the HR unit aligned with organizational goals. This includes developing strategies for workforce planning to address immediate and future human capacity requirements, as well as planning policies to support the institution’s strategic objectives.
- Organizational Development and Restructuring – Expertise in evaluating and recommending changes to the organizational structure to meet the institution’s needs and workload. This involves coordinating and implementing structural changes through effective workforce planning exercises.
- Policy Development and Implementation – Proficiency in reviewing, coordinating, and implementing strategic HR processes such as compensation and benefits programs, talent acquisition, onboarding, learning & development, performance management, and employee off-boarding. This includes analysing present and future human resources capacity needs and ensuring the execution of recruitment and selection processes.
- Data Analysis and Reporting – Competence in maintaining and analysing HR data to inform decision-making processes. This involves staying updated on competitive compensation practices, cost of living, and market conditions to attract and retain high-quality employees. Additionally, preparing regular and ad-hoc reports based on analysed HR data.
- People Management and Leadership – Ability to provide strategic leadership to HR professionals, ensuring high staff engagement and performance. This includes conducting interviews with job applicants as a member of the recruitment committee, executing hiring administration for selected candidates, and inspiring and motivating the HR team to maintain a high level of engagement with the institution.
Competencies:
- Business Alignment – The ability to align team objectives and undertakings with broader organizational aims; make decisions contributing to the organization’s strategic direction.
- Communication – The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
- Effective Planning and Follow Up – The ability to set clear goals and priorities; skillfully organize tasks for efficiency; consistently follow through on commitments and plans.
- Decision Making – The ability to analyze information comprehensively to make well-informed decisions; assess both immediate and long-term ramifications.
- Leadership & People Management – The ability to guide and empower team members effectively; cultivate a positive work climate; delegate tasks skilfully and nurture team members’ growth.
- Cross-Cultural Sensitivity – The ability to demonstrate respect for diverse cultures and viewpoints; adeptly adapt behaviour and communication to effectively function in multicultural settings, ensuring the team collaborates effectively across global contexts.
Application Closing Date
1st May, 2024.
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2). Executive Assistant
Location: Austria
Employment type: Fixed Term Contract
Job Category: Administrative
Department / Unit: Office of the President
Grade Level: D
Job Profile
- The Executive Assistant is responsible for providing secretarial/clerical services to the Office of the President, performs auxiliary administrative duties relevant to the supervisor’s responsibilities and coordinates overall Office activities, within overall policies or instructions.
Duties and Responsibilities
Correspondence:
- Receives, logs, reviews and distributes all incoming mail.
- Provides background information and files concerning correspondence and ensures that urgent/important items are drawn to the (Office of the) President’s attention.
- Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received, for the signature of the President.
- Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.
Business meetings / events arrangement:
- Receives officials and other visitors to the Office of the President and arranges meetings, notifies participants of place, date, time, and subject.
- Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.
- Takes minutes of meeting and prepares draft records for the President’s approval.
- Manages the (Office of the) President calendar and assists and advises the Office on a variety of administrative and logistical matters.
Coordination:
- Assists the (Office of the) President with the coordination of submissions in relation to budget and work programs.
- Adheres to deadlines and coordinates correspondence, reporting and submissions to Ministerial Council, Governing Board and committees chaired by the (Office of the) President.
- Ensures that the (Office of the) President has all the relevant files needed for the Ministerial Council and Governing Board Meetings, as well as other high-level meetings, when necessary.
- Coordinates overall department activities with other assistants within other departments.
- Coordinates logistical arrangements of workshops and trainings.
Document management:
- Designs and maintains accurate and effective physical and electronic filing system.
- Performs other duties as required by the (Office of the) President.
Qualifications and Experience
- Bachelor’s Degree in Business Administration or a related field.
- A minimum of ten (10) years relevant professional experience, preferably at least three (3) years at a responsible level in an international environment and/or international financial institution.
- Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.
Competencies:
- Effective Planning and Follow Up – The ability to set clear goals and priorities; skillfully organize tasks for efficiency; consistently follow through on commitments and plans.
- Ability to Work Under Pressure – The capacity to remain composed, focused and productive when facing tight deadlines, high-stakes situations and demanding workloads.
- Collaboration and Teamwork – The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
- Communication – The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
- Customer Centricity – The ability to focus on comprehending and addressing customer needs; consistently deliver exceptional service and foster strong, lasting customer relationships.
Application Closing Date
1st May, 2024.
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3). Head of Events
Location: Austria
Employment type: Fixed Term Contract
Department / Unit: Communications
Job Profile
- This role is responsible for developing and managing a full-fledged corporate events program (including the organization’s annual flagship event, the OPEC Fund Development Forum) under the supervision of the Chief Communications Officer.
- The Head of Events is expected to proactively liaise with key departments and external partners to agree strategic objectives, to ensure that project deliverables are consistently benchmarked, tracked and analyzed so as to maximize value and drive meaningful outcomes.
Duties and Responsibilities
Strategy:
- Develops an in-depth understanding of the OPEC Fund’s strategic objectives, vision and mission, corporate values and stakeholders.
- Devises a corporate events strategy and according Event Management Framework to establish operating procedures and guiding principles (including on sustainability) and to delineate organization-wide event responsibilities and reporting structures.
- Develops and implements event timelines and action calendars to ensure all deliverables are achieved and expectations met. Maintains effective and timely communication with all stakeholders.
Events:
- Plans, coordinates and implements a corporate events program, including the annual Development Forum, high-level meetings, technical workshops, knowledge-exchanges, staff engagement/awards, local outreach (e.g. student visits) and corporate social responsibility (CSR).
- Ensures messaging, branding, styling
Stakeholder and client engagement:
- Cultivates an extensive network of local and international event partners and suppliers.
- Institutes an organization-wide Client Relationship Management (CRM) system for managing event invites and follow ups.
- Works collaboratively both within and across departments to develop event content for launches, initiatives and campaigns.
Reporting:
- Develops and maintains multiple tracking tools for resource management. Provides accurate reports based on event budgets. Manages post event budget reconciliation.
- Develops and implements post event evaluations and acts on the results to continually improve the delivery of event goals and overall participant experience.
- Any other duties as assigned by the Chief Communications Officer.
Qualifications and Experience
- Master’s Degree in Media, Marketing, Management, International Development or a related field.
- A minimum of 10 years relevant professional experience, of which at least 3 years should have been within an international organization in a multi-cultural environment.
- Demonstrable experience of planning and coordinating corporate events, preferably in an international development financial institution is highly desirable.
- Solid experience and in-depth understanding of event cycles and project management functions, including event positioning, production coordination, creative design, logistics movement, promotions and community outreach.
- Strong project management and organizational skills.
- Experience with budget management, financial tracking and contract negotiations.
- Knowledge of event registration software and other mainstream digital tools.
- Fluent in English. Fuency in German is highly desirable. Good working knowledge of Arabic, French or Spanish is an added advantage.
Competencies:
- Collaboration and Teamwork – The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
- Communication – The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
- Cross-Cultural Sensitivity – The ability to take into account the variety of the human experience and how it contributes to the workplace and to demonstrate respect for diverse cultures and viewpoints.
- Problem Solving Ability – The ability to identify issues adeptly, delve into root causes, and devise pragmatic solutions; demonstrate ingenuity and resourcefulness in overcoming challenges.
- Sense of Responsibility – The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.
Deadline: 13th April, 2024.
How to Apply: Interested and qualified candidates should use the links below to apply: