Company Info
Development Exchange Centre (DEC) is a Non-Governmental Organisation that is non-partisan, non-profit, and established in 1987. It is Incorporated by Trust with the Corporate Affairs Commission (CAC)- (IT/Cert: 10826). The organization has an overarching mandate of providing socio-economic development services to women, groups, communities, and NGOs[1]. DEC’s Head Office is in Bauchi State, and it is currently operational in all Northern States of Nigeria including FCT, Enugu, and Cross Rivers States, with a staff strength of 868 permanent employees. DEC’s socio-economic enhancement programs cut across several sectors that touch the basic fabric of its target beneficiaries and include education, health, economic/livelihoods, water/environment, good governance & peacebuilding, and microfinance.
Title: Office Assistant
Location: Bauchi
Employment Type: Contract
Accountability Reports directly to: Finance Officer
Job Summary
- We are looking for an office assistant to take care of our office space and carry out cleaning, maintenance, and secretarial duties.
- S/he will ensure the cleanliness and safety of the office area and environment.
- S/he will also provide support for basic administration management, such as procurement and purchases.
Essential Job Responsibilities
- Perform administration and secretarial functions.
- Receive partners, and guests and attend to them.
- Assist in preparing for meetings (setting up the venue, accommodation, and other required logistics).
- Document and file minutes of meetings.
- Perform general cleaning functions including the removal of cobwebs as required and maintenance of the whole office.
- Maintain and clean all cleaning equipment utilized.
- Accountable for all equipment and consumables entrusted to him/her.
- Be willing to take on new roles and tasks as needed and assigned.
- Notify the DEC-Admin Officer of occurring deficiencies or needs for repairs.
- Dust furniture, equipment, partitions, walls, windows, etc. daily and weekly.
- Clean and disinfect sink, countertops, doors, floors, toilets, mirrors, tables, chairs, refrigerators, microwaves, etc. in restrooms, offices, and kitchenettes regularly.
- Sweep, mop, and/or hand scrub floors using brooms, and mop daily.
- Empty trash cans and recyclables into disposal areas.
- Ensure adequate supplies within the facility.
- Replenish supplies in restrooms and kitchenette.
- Assist in the procurement process.
- Ensure timely purchase of supplies needed at the office.
- Identify, monitor, and report potential safety or maintenance issues and communicate them to the Administration Officer immediately.
- Comply with all safety policies and procedures relating to performance tasks, and the use of products and supplies.
- Early arrival to work to perform services to established standards and ensure office facility is locked and secured daily after work.
- Any other general administrative duties as will be assigned.
Qualifications
- Minimum of OND / ND / NCE.
- Minimum of 1 year in a related role.
- Basic knowledge of administrative processes.
- Basic computer knowledge/literacy (Microsoft Office, email, etc).
- Ability to communicate (speak, listen, read & write) in the English language is required for this role.
- Agility and Stamina to work long hours.
- Smart, Neat with good communication skills.
- Ability to work flexible hours.
- Advanced knowledge of cleaning processes.
- Well-organized.
- Ability to work successfully in a cross-cultural, team-based environment.
General Specification:
This includes and is not limited to:
- Punctuality.
- Good team player.
- Proactive; flexible approach to change.
- Client-focused; attention to detail.
- Professional approach.
- Enthusiasm for the role.
Others:
- Be honest and trustworthy.
- Be respectful.
- Possess cultural awareness and sensitivity.
- Be flexible.
- Demonstrate sound work ethics.
Deadline: 16th February, 2023.
How to Apply: Interested and qualified candidates should send their detailed Curriculum Vitae (CV) and Cover Letter as one document (as an MS Word document) electronically to: [email protected] using their Name and Job Title as the subject of the mail. e.g. “Wale Aminu Ugo – Office Assistant”.
Note
- DEC is an equal opportunity employer. Only applications submitted through the given channel and within the given period will be considered.
- DEC brings to the attention of the public that applying for any position is free of charge. No processing fee is required for your application.
- You are not to give any kind of gratification to submit your application.
- Any person found to be paying for or giving any form of gratification will be disqualified. You are requested to report any person demanding/giving payment or gratification for either submitting or processing the forms via [email protected].
- Only successful candidates will be contacted at every stage.