HR/Admin Specialist at HMD Africa

HMD Africa is the leading multi-brand distributor of machinery, equipment and parts in West Africa. Our comprehensive portfolio of premium brands is the industry reference. Founded in Lebanon in 1976, HMD evolved from a one stop shop for used machinery & parts to an international distribution company with a footprint in the Middle East, Africa, Europe and USA.

Title: HR/Admin Specialist

Location: Lekki, Lagos

Basic Responsibilities

• Assist in Planning, coordinating all Administrative activities and help in resolving all employees issues whilst ensuring the company interest is protected in the long term.
  Scope of Accountabilities:

Accountability & Responsibilities

• Ensure all issues relating to the facility has been addressed once it’s been reported by the facility officer.
• Collates all employee’s records, and all administrative process relating to employees are channel to the HR Manager
• Keep records and track of all company assets in Administration and make proposal for replenishing when the need arises.

Main Responsibilities

• Duties include, but are not limited to the following:
• Ensures the facility officer has completed his monthly checklist and the report sent to HR on monthly basis.
• Ensure employees work/permit are all renewed on time
• Monitor office expenses and cost monthly on stationery and other administrative expenses relating to the facility.
• Keep records of all employees leave schedule and report sent to HR Manager on a monthly basis
• Renewals of all statutory registrationare renewed on time.
• All company assets are recorded and signed for.
• Ensures that the front desk executive keeps the front office tidy and presentable for customers
• Ensures that the facility officer signs the two hourly cleaning checklist by the janitors.
• Monitor all DHL/Courier parcel’s activities relating to administration.
• Receives visitors for the Country Manager as well as supervise all suppliers training in Nigeria
• Assist in all employees travelling antennary as well as keeping record of all travel request.

Key Performance Indicators:

• Ensure all statutory registration are renewed on time
• Ensures all expat work permit are cancelled when they resign and renewed when expired.
• Ensure all stationery and company assets are signed for
• The washrooms, the bar are to be cleaned and spotless always.

Required Profile
Education:

• Bachelor’s Degree in Business Admin or similar

Experience:

• 3-5years of professional experience in similar role;

Technical Competencies:

• Strong Analytical skills and Attention to details
• Ability to sustain strong relationship management
• Good Planning, Prioritizing, & Organizing skills, with strong Follow-up.
• Effective Time Management with demonstrated ability to Manage tasks effectively.
• Strong Verbal and Written Communication skills, with ability to prepare News Letters, Presentations, and Reports.
• Strong computer skills (use of Microsoft Office Products- Word, Excel, Power Point…).

Leadership Competencies:

• Possess personal qualities of Integrity, Respect, and Commitment to corporate mission.
• Excellent Interpersonal, Communication, Collaboration and Influence abilities.
• High energy with strong Drive for results.
• Creativity and Innovation, with ability to come up with new ideas and initiatives.
• Inclusiveness and ability to work well with different cultures and working environments.

Languages:

• Fluency in languages: English.

Deadline: 27th April, 2023.

How to Apply: Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.